Job Openings Hotel Stores Manager

About the job Hotel Stores Manager

Position Summary:

We are on the hunt for Hotel Stores Managers to oversee Hotel Stores operation consisting of approximately 8 Officers/crew.

Responsible for overall Hotel Stores operation; oversee overall ordering, receiving, issuing and maintenance of stocks required for use in the Hotel areas on board.

  • Responsible for overall loading of all Hotel Inventory items on time, stored and secured
  • Ensure all orders are sent on schedule base on lead time and vendors requirement
  • Offload Cargo/manifest on Main Port; responsible for completing proper Custom forms; send to shore side logistics for all offloading cargo, additional hard copies required; offload all items for Custom inspection
  • Communicate with shore side Purchasing regarding orders and item implementation

Job Responsibilities:

  • Finalize MMS receiving for any discrepancy
  • Send all shore side reports for follow-up
  • Follow-up on missing Vendor/ Items during loading day
  • Communicate with shore side logistics for any Custom related issues in regards with cargo offloading manifest
  • Monitor pick-up times for all departments
  • Ensure all orders are sent on schedule base on lead time and vendors requirement
  • Ensure SAP Ordering; provide approval of all General Supply orders; assist in placing external orders
  • Maintain correct type/amount of stocks on board to stock levels in accordance with current usage and policies
  • Ensure quantities and quality of supplier deliveries match requested specifications
  • Monitor Hotel Stores areas maintenance and cleaning schedules to keep them within current USPH regulations
  • Follow all USDA regulations
  • Maintain and have documents pertaining to Hotel Stores accounts, HACCP, and USPH checks and controls available for auditing
  • Follow-up any maintenance report for repair including Electric Pallet Jack
  • See that hazardous materials are used and stored properly in operations under their control, including regular inventory and availability of MSDS
  • Maintain Operating Guidelines and OJT material for areas of responsibility and revise as necessary
  • Coordinate monthly stock counts (operating equipment)
  • Follow-up weekly inventory count for all Hotel Stores inventory items
  • Update MMS/ Fidelio template for new items
  • Update Revise/ MMS pick-up schedules
  • Responsible for Offload/loading operation
  • Facilitate department meetings
  • Provide leadership for all direct reports; Responsibilities include, but are not limited to:
    • Managing personnel files
    • Conducting performance reviews, including discipline as needed
    • Ensuring Project Onboard compliance
    • Monitoring STAR, while making necessary corrections
    • Onboard training, new hire and ongoing
    • Succession planning
    • Crew recognition and communication

Key requirements:

  • Minimum age for all applicants is 21 years.
  • Must have clear criminal record.
  • Must not be on any chronic medication and have clear medical history.
  • Minimum three years’ experience in high volume Food Service Management, Inventory control and/or Warehouse Operation.
  • CDC vessel sanitation program certificate or equivalent degree.
  • College education or equivalent industry experience preferred.
  • Ship experience required.
  • Experience in Provisioning/ Warehouse and Inventory is a plus.
  • Technical and functional understanding of the ship-based food and Hotel operation.
  • Ability to calculate and control cost potentials/projections and understand the impact on budget.
  • Must be able to manage heavy/ physical work and stressful conditions (i.e. Loading period).
  • Able to work and manage a team in unpredictable weather condition.
  • Able to drive or operate Electric Pallet Jack and Forklift.
  • Computer proficiency in Windows Office programs required; Knowledge of MMS is a plus.
  • Knowledge handling sensitive food items.
  • Good communication/people skills due to interaction with shipboard and shoreside departments.
  • Ability to work with little supervision.