B2B Activate: Step Into a Leadership-Driven Assistant Role!

Please Note: This job is being posted on behalf of Aaron C. Smith (b2bactivate.com) by Great Assistant (greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Aaron C. Smith is the Founder of B2B Activate, a financial services software company that helps businesses increase cash flow and thrive by implementing card acceptance policies to replace net terms. The company is committed to ensuring businesses grow and succeed through efficient and seamless commercial card and payment processing solutions.

We are looking for a Virtual Assistant who aligns with our core values: Deliver Outstanding Customer Experiences, Cultivate Authentic Relationships, Pursue Efficiency and Clarity, and Be Proactive in Problem Solving. This role is perfect for someone who thrives in a fast-paced environment and can handle direct, high-expectation leadership with empathy.

Some of your responsibilities will include:

• Organizing email, calendar, and top priorities to keep projects on track
• Scheduling appointments and ensuring all events are on the calendar
• Tracking and following through on client, prospect, and partner activities
• Managing meeting notes and extracting action items
• Proofreading content and assisting with client support
• Coordinating travel arrangements
• Ensuring tasks and to-do lists are completed
• Assisting with social media support (organizing and managing comments, messages)
• CRM entry and assisting with payroll as the role evolves
• Taking on additional administrative tasks as needed to support the business as it grows

In addition to the above, the ideal candidate must be/have:

• Self-assured, with the ability to hold their ground while also being empathetic and compassionate
• Comfortable working with someone direct and willing to be direct back, while maintaining respect and professionalism
• Organized with excellent writing and verbal communication skills
• Authentic, straightforward, and able to thrive in a no-nonsense environment where constructive feedback is valued
• Friendly, outgoing, and a go-getter with a positive attitude toward collaboration
• Able to handle direct communication with confidence and professionalism, focusing on improvement and growth
• Resourceful, proactive, and assertive, able to take the lead, and push back when necessary
• Tech-savvy and quick to adapt to new tools and software
• A persistent problem solver who approaches challenges with determination

Experience with the following tools is a plus:

• Gmail
• HubSpot
• Slack
• Zoom
• ClickUp
• Social Media Management for a business (Reddit and LinkedIn)

Position Details:

• This is a remote W2 position
• Benefits include medical, dental/vision, PTO, sick time, paid holidays, 401(k) with match, wellness stipend, and performance-based bonuses
• The position will be 30-40 hours per week, M-F, 8:00 AM - 5:00 PM Central Time
• The pay rate is $26/hr USD
• You must be able to pass a background check
• Were looking for someone to become a long-term (3+ years) team member

**Please do not contact Aaron C. Smith or B2B Activate directly; doing so will disqualify your application**