Job Openings Llamawood, Inc. Seeks an Organized Executive Assistant to Fuel Firewood Innovation

About the job Llamawood, Inc. Seeks an Organized Executive Assistant to Fuel Firewood Innovation

Please Note: This job is being posted on behalf of Llamawood, Inc. (llamawood.com) by Great Assistant (greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Hunter Guerin, the Founder & CEO, is a dedicated entrepreneur known for his unflappable optimism and continuous learner's mindset. Llamawood is an on-demand delivery platform focusing on the firewood industry to enhance customer and supplier experiences, aiming to bring joy and convenience to firewood delivery.

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant with a passion for supporting a dynamic CEO. The ideal candidate will align with our core values: Bring Joy to Everything, Do the Hard Thing, Be a Good Friend, and Bring People Together. You will play a crucial role in ensuring daily tasks run smoothly and keeping our CEO organized and on track.

Some of your responsibilities will include:

  • Ensure the CEO's calendar is meticulously managed and optimized for accuracy and efficiency
  • Manage and organize the CEO's emails, create tasks, and ensure correspondence reflects the CEO's voice and vision
  • Provide customer support, including scheduling and delivery logistics, answering questions, and following up post-delivery
  • Conduct daily sync meetings with the CEO to review tasks, calendars, and action items
  • Complete tasks from daily sync and weekly alignment meetings
  • Schedule and manage pickups and deliveries for open orders
  • Communicate with buyers and sellers about open orders
  • Provide social media support by scheduling posts, uploading content, and moderating/responding to comments

In addition to the above, the ideal candidate must be/have:

  • Highly structured with a strong ability to close loops and keep the CEO accountable
  • Likes routine and consistency, with a curious mindset and high work ethic
  • Excellent verbal and written communication skills
  • Strong organizational and time management skills
  • Tech-savvy and quick to learn new tools and software
  • Exceptional customer service with strong follow-up skills
  • Positive and laid-back personality with a serious approach to work and business
  • Friendly, optimistic, and positive attitude.
  • Continuous learner, always looking to improve and adapt.
  • Energetic and proactive in managing tasks.
  • Autonomous and able to handle groundwork independently.
  • Detail-oriented with a focus on tracking and measuring outcomes.
  • Open to coaching and feedback, willing to support ongoing processes.

You must come ready to quickly learn the following tools:

  • Google Workspace
  • Notion
  • Canva
  • Airtable
  • Shopify
  • Stripe
  • Social Media for a business (Instagram and Facebook)

Position Details

  • This is a remote 1099 Contractor position
  • Benefits include PTO, Paid Holidays, and Bonus Pay
  • The position will start with 20-25 hours per week, with the potential to quickly grow to 40 hours
  • Hours are Monday through Friday between 8:00 am to 6:00 pm EST; occasional tasks on nights and weekends
  • The pay rate for this position is $25/hr USD
  • You must be able to pass a background check
  • We're looking for someone to become a long-term (3+ years) team member

**Please do not contact Hunter Guerin or Llamawood, Inc. directly, doing so will disqualify your application**