Job Openings White Star Software: Unleash Your Potential and Shape the Future as our EA

About the job White Star Software: Unleash Your Potential and Shape the Future as our EA

Please Note: This job is being posted on behalf of Paul Koufalis, President of White Star Software ( by Great Assistant ( Great Assistant is a company that works with entrepreneurs to match them to assistants.

Paul Koufalis is the President of White Star Software, specializing in OpenEdge database management. With over 35 years of experience, WSS is known for simplifying the management and monitoring of OpenEdge applications. The company offers a variety of services, including ProTop Monitoring and Advanced Alerting, to its global client base.

We are seeking an Executive Assistant who is self-sufficient, detail-oriented, and tech-savvy. The ideal candidate will be aligned with our core values: "We are the OpenEdge operations database experts," "We are fiercely independent and impartial," "We do not nickel-and-dime our clients," "We are teachers and mentors first," and "We plan. We document. We execute. We finish."

This role may be perfect for you if you thrive in a dynamic, small but rapidly growing company. As our Executive Assistant, you will cover the current EA's maternity leave. Once she returns, you will share responsibilities and support other C-level executives.

As our Executive Assistant, some of your responsibilities will include:

  • Updating and managing the calendar
  • Coordinating meetings and events
  • Coordinating travel and ensuring flights for the President and team members
  • Transcribing notes and sending meeting recordings to customers/partners
  • Maintaining our CRM
  • Preparing proposals and setting up new customers
  • Contacting vendors and contractors
  • Assisting with accounting inquiries, reviewing A/R reports, and processing payments
  • Reviewing submitted timesheet hours
  • Performing research
  • Assisting with marketing support tasks (company swag, etc)
  • Assist with posting and interactions on social media

In addition to the above, the ideal candidate must be/have:

  • Comfortable in a predominantly male work environment, adaptable, easygoing, and laid-back
  • Able to balance hard work with light-hearted and straightforward humor
  • Adaptable in communication style to suit various work environments and situations
  • Excellent organizational skills; takes good notes and keeps thorough documentation
  • Compassionate, assertive, with a good sense of humor and a positive attitude
  • Strong work ethic; does not take shortcuts and completes the job 100% from start to finish
  • Is flexible and can easily switch between tasks without difficulty
  • Enjoys working with an extroverted, fast-thinking, quick-executing, type-A personality
  • Tech-savvy and quick to pick up new tools and software

You must come ready to quickly learn and be trained on these tools:

  • Google Workspace
  • Slack
  • HubSpot
  • PandaDoc
  • Beebole
  • Social Media for a business (Facebook, Twitter, LinkedIn)

Position Details:

  • This is a Full-Time Remote W2 position
  • Benefits include PTO, sick time, paid holidays
  • Hours are Monday - Friday from 8:30 am - 5:00 pm EST
  • The pay rate is $25/hr. USD
  • You must be able to pass a background check
  • We're looking for someone to become a long-term (3+ years) team member

** Please do not contact Paul Koufalis or White Star Software directly, doing so will disqualify your application.**