Tender Coordinator (Multiple Locations)

Key responsibility

1-Follow up on invoices within hospitals to ensure that invoices are submitted on UPA portal were received initially, the documents of the examination, addition, and final receipt are finished.
2-Deliver the documents of the examination, addition, and final receipt to the accounting unit to ensure that the documents are ready for payment and follow up on the payment of invoices from the accounting unit.
3- Follow up on sending the payment from the hospitals' accounting unit to the UPA.
4- Receive the documents of the examination, addition, and final receipt and submit them to the UPA.
5-Mange with the higher administrative authorities to send the reinforcement and PAY the companys dues.
6-Make claims on a monthly basis to ensure payment and follow up on the collection cycle.
7-Follow up on sales operations within accounts, ensure the product delivery, start disbursing, and activate the disbursement of sold items.

8-Seeking new sales opportunities by following up on potential customers.

9-handle customer problems e.g.: delaying the supply of items and following up on their dispatch.

Academic experience required

• A bachelor's degree (Baccalaureate or Licentiate) from an accredited higher education

Professional experience required

• 3 to 5 years of progressive professional experience in a relevant role, such as:

• Tender Collections Specialist
• Accounts Receivable (A/R) Clerk/Specialist

• Tender Coordinator or Accountant

Computing Skills

• Advanced Proficiency in Microsoft Office Suite:

• Expert User of Microsoft Excel: High-level skills in data analysis, creating detailed tracking sheets, and preparing analytical reports.

• High Proficiency in Microsoft Word: Skilled in drafting professional correspondence (official letters/memos), writing formal reports, and preparing claims documentation.

Personal Skills

•  Results Focus & Persistence

Persistence and Tenacity: Exceptional ability to maintain continuous follow-up on complex processes (invoices, payments, claims) over extended periods until the objective (payment/resolution) is fully achieved.

Drive for Results: Strong internal motivation to meet collection targets, finalize sales disbursements, and ensure the timely inflow of revenue.

•  Organizational & Attention to Detail

Meticulous Attention to Detail: Essential for managing high volumes of financial documentation (examination, receipt documents) and ensuring absolute accuracy when submitting invoices and claims to prevent payment delays.

Strong Organizational Skills: Ability to manage multiple concurrent tasks, deadlines, and different follow-up cycles (payments, sales, claims) across various hospitals and internal departments.

• Good command of the English language

Locations

(Cairo / North upper Egypt / Alexandria / Delta " Sharqia, Gharbia, Menoufia" / Canal Area)