Corporate Admin Assistant (Temp)

Job objective
Assisting with the day-to-day operations for office by doing clerical tasks such as filing paperwork, answering phone calls, preparing documents for meetings, managing the meetings` reservations, in addition to handling travel arrangements. Responsible for providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of administrative tasks.
Key responsibility

Front Desk Tasks:

• Welcome visitors and provide general support to ensure a smooth and positive experience.

• Assess and determine visitors eligibility to meet with executives.

• Answer, screen, and direct phone calls appropriately.

• Maintain and update contact lists.

• Monitor office supplies inventory and identify replenishment needs.

• Place, track, and verify receipt of office supply orders for the corporate office.

Administrative Tasks:

• Organize and schedule appointments and meetings.

• Manage the meeting room reservation system for the GEPD corporate office.

• Draft, edit, and format documents, reports, and presentations as requested.

• Prepare and distribute official correspondence including memos, letters, forms, and reports.

• Perform daily administrative duties such as filing, typing, copying, binding, and scanning.

• Organize and maintain electronic and manual filing systems with a high level of confidentiality.

• Coordinate with the telecom service provider regarding SIM card activation and delivery for new hires.

• Oversee telecom budgeting, reporting, invoice review, and payment processing.

Travel Arrangements Tasks:

• Coordinate and arrange business travel and visits.

• Act as a point of contact for foreign visitors and organize their visit agendas.

• Assist with booking flights, transportation, hotel accommodations, and restaurant reservations.

Academic experience required

- Bachelor s Degree in related fields.

Professional experience required

Typically requires a minimum of 1-2 years of related experience in Administrative Work.

Computing skills
Proficiency in all Microsoft Office applications.

Personal skills
- Outstanding Verbal and Written Communication Skills.
- Excellent Time Management Skills.
- Attention to detail and Problem-Solving Skills
- Ability to Multi-task.
- Strong organizational and planning skills.

Languages
Written and spoken English and Arabic.