CEO Executive Assistant

To provide high-level, comprehensive administrative and strategic support to the CEO, managing daily operations, communication, and scheduling to ensure maximum executive efficiency.

• Internal: CEO, Board of Directors, Executive Leadership Team, and all internal business units.

• External: Key stakeholders, high-profile clients, international partners, and public vendors.

Key responsibility

• Manage the CEO's complex calendar, including scheduling meetings, prioritizing appointments, and coordinating high-level corporate events.

• Act as the primary gatekeeper and liaison between the CEO and internal/external stakeholders, managing communications with diplomacy and discretion.

• Prepare and edit correspondence, communications, presentations, briefing notes, and confidential documents for the CEO.

• Coordinate executive board meetings, compile agendas, and record accurate minutes of meetings for follow-up actions.

• Manage complex travel arrangements and expense reporting for the executive office.

Academic experience required

• Bachelor's degree in Business Administration, Communications, International Relations, or a related discipline.

Professional experience required

• 5+ years of experience supporting C-level executives, preferably within a fast-paced or global corporate environment.

Computing Skills

• Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel) and collaboration tools (Teams, Zoom).

Personal Skills

• Impeccable integrity, confidentiality, and professional discretion.

• Proactive, anticipatory mindset with the ability to multitasking seamlessly.

• Superb written and verbal communication skills.

Languages

• Native/Fluent level of English proficiency (both written and spoken).