An Executive Assistant provides high-level administrative support by managing the executive's schedule, communications, and daily priorities. They act as a key liaison between the executive and stakeholders, ensuring tasks, meetings, and deadlines are well-coordinated. They may also handle CRM updates, basic finance tasks using Xero, and assist with projects to keep operations running smoothly.

Salary Range: 30,000 - 35,000
Work Set-Up: Work onsite | Mon-Fri | 6am - 3pm

Job Responsibilities

• Daily general administration duties including processing client correspondence and all-around office support
• Manage daily bookings and scheduling of appointments
• Provide direct administrative support to the Director
• Use Xero for basic admin/finance support
• Ensure all administrative processes are well-organized and up to date
• Perform accurate data entry across CRM systems, spreadsheets, and internal databases
• Assist with CRM management and pipeline tracking
• Manage communication including emails and phone calls supporting team members
• Assist customers or clients, organize reminders, registration dates
• Schedule, appointments, meetings, and coordinates space
• Assist in managing and scheduling social media posts
• Occasionally assist with personal tasks for the executive (if required)

Skills & Qualifications

• Degree in Administration, Business Management, or related courses
• Proven experience as an Administrative Assistant or similar role
• Familiarity with CRM systems (NexusPro,sortscape or similar)
• Strong data entry and organizational skills
• Comfortable using WhatsApp and other messaging platforms for client communication
• Basic bookkeeping or Xero experience is preffered
• Basic knowledge of social media managing
• Familiarity with scheduling tools, email automation, and calendar management.
• Proficient in Microsoft Office or Google Workspace
• Excellent interpersonal skills. communication skills both verbal and written

Benefits:
Ⰶ HMO Coverage
Eligible employees receive HMO coverage with free 1 dependent.
Ⰶ Leave Benefits
Employees receive 15 annual leave credits consisting of 10 vacation leaves and 5 sick leaves, plus other applicable leave benefits.
Ⰶ Mandatory Benefits
Employees receive SSS, PhilHealth, Pag-IBIG, tax compliance where applicable, and 13th month pay.
Ⰶ Additional Leave Support
Eligible employees may also avail of calamity, maternity, paternity, bereavement, solo parent, and Magna Carta leave.
Ⰶ Fair Pay and Breaks
We provide overtime, holiday, night differential, and premium pay.
Ⰶ Team Activities and Wellness
We encourage wellness through company participation in events like fun runs and provide access to partner discounts from selected hotels, restaurants, and more.
Ⰶ Training and Travel Opportunities
Some employees may receive client training and possible overseas travel, depending on role and business need.

Our Location: Unit 1E, Philexcel Annex, Clark Freeport, Pampanga

Who we are:
Guerilla Staffing Solutions is a family-owned company with teams in Australia and the Philippines. We build long-term careers in a respectful, supportive, and inclusive workplace.