We are seeking an Office Administrator with an accounting background to provide full administrative and personal support, ensuring smooth day-to-day operations of the business. This role includes assisting the director with administrative tasks, supporting basic social media management, and handling accounting-related duties such as invoices and billing.

Salary Range: PHP 20,000 - 25,000
Work Set-Up: Work onsite | Mon-Fri | 6am - 3pm

Benefits:

• Leave Benefits: 5 Sick Leaves + 10 Vacation Leaves
• Allowances: Rice, Clothing/Uniform, Medical, and Meal Allowance
• Healthcare: HMO with 1 free dependent
• Parental Support: Paid Maternity and Paternity Leave
• Government Contributions: SSS, PhilHealth, and Pag-IBIG

Responsibilities:

• Manage the directors inbox: categorize emails, flag priority messages, draft replies, and keep the director updated on important items.
• Manage accounts payable and receivable, including processing supplier invoices, issuing client invoices, receipting payments, and following up outstanding accounts.
• Review, code, and forward bills and invoices to accounts or external accountants, ensuring accuracy, correct job allocation, and timely payment.
• Maintain clear records of financial transactions, variations, and purchase orders aligned to construction projects.
• Coordinate the directors inbox by filtering emails, flagging priorities, drafting responses, and ensuring nothing critical is missed.
• Respond to client, supplier, and consultant enquiries in a professional and timely manner.
• Track approvals, variations, and payment milestones across projects and follow up where required.
• Maintain organised systems for scheduling, reminders, deadlines, and follow ups related to both financial and project activities.
• Prepare basic financial summaries, correspondence, and reports to support project and business oversight.
• Coordinate internal communication between site, suppliers, consultants, and the director to keep tasks moving.
• Have a bit of a creative side. Assist with managing company social media when required, including basic photo or short video edits.
• Support the director with day to day administrative and personal tasks to maintain workflow efficiency.

Requirements:

• Strong written and verbal communication skills.
• Strong understanding of accounts payable and receivable processes (Xero).
• Experience or working knowledge of residential construction activities, terminology, and project workflows.
• Ability to understand invoices, trade scopes, progress claims, and variations.
• High attention to detail and strong organisation skills.
• Confident written communication, especially drafting clear and professional emails.

Our Location: Unit 1E, Philexcel Annex, Clark Freeport, Mabalacat, 2003 Pampanga

Who we are:
Guerilla Staffing Solutions is a family-owned business with roots in both Australia and the Philippines. Our vision is to create enduring employment opportunities for our team members, and we are dedicated to fostering a positive, inclusive, and respectful work environment. We prioritize open communication, trust, and mutual respect among our staff and clients. We carefully partner with clients who value kindness and inclusivity in their treatment of employees, irrespective of their geographical location.