Q201109-2 -Accounts Payable Clerk

The APC reports to the Accounts Payable Team Leader and will effectively support the accounts payable functions for the company by performing AP transactional tasks in an accurate and timely manner. The APC is responsible for ensuring all vendor information including setting up new suppliers, liaison and payment of suppliers, and related data entry and filing are completed efficiently.

The Salary Range: 25,000 - 35,000

The Work Set-Up:

• Work onsite
• 8-hour work shift
• Monday to Friday
  
• Day shift (6 am - 3 pm)

The Benefits:

• 13th Month Pay
• 15-Days Annual Leave
• Maternity, Paternity & Solo Parent Leave
• Government Contributions (SSS, PhilHealth, and Pag-IBIG)
• HMO Health Insurance (with Maxicare)
• HMO +1 dependent (coming soon)
  
• Annual Medical Health Check-up
  
• Milestone Celebration (Anniversary, Performance Bonus, Token of Appreciation, etc)
• Company Events (Monthly Office activities, Team Building, Year-End Party)
• ... and more
  

The Responsibilities:

• Code and process expense claims to the correct General Ledger accounts
• Process creditor invoices against Purchase Orders
• Follow up and resolve disputed invoices per the Pronto disputed invoice list
• Code, process and reconcile petty cash, corporate cards and related reimbursements
• Reconciliation of creditor statements and Pronto balances for ongoing supplier/subcontractor accounts
• Review Accounts Payable email inbox daily to ensure all urgent payment requests are attended to
• Prepare and maintain payment commitments list daily
• Prepare, code and process vehicle lease, toll, fuel and related fleet costs
• Process major project supplier progress claims and liaison with Project Managers for claim approval including managing supplier retention reconciliation
• Complete and submit new supplier credit applications
• Setup of new supplier accounts in Pronto
• Maintain up to date supplier information and ensure agreed credit terms are loaded correctly in Pronto
• Ensure sub-contractor insurances are current, updated in 3rd party portal and filed accordingly
• Accounts payable enquiries and ongoing supplier liaison answer queries on invoices and payments etc
• Review outstanding purchase orders and ensure appropriate Pronto housekeeping undertaken
• Ensure accounts payable processes and procedures are regularly reviewed and maintained
• Upload invoices and related documents to SharePoint
• Backup Financial Accountant tasks such as bank reconciliations and Balance sheet reconciliations
• Prepare AP payments for submission to bank for processing
• Raise POs for non-service related work
• Assist where required in year end audit process for AP

The Requirements:

• Minimum 5 years experience in an Accounts Payable function in a similar industry
• Experience in the use of Microsoft Office software
• Experience in the use of PRONTO ERP is an advantage
• Ability to work and contribute within a team environment
• Clear and effective communication at all levels, with both internal and external stakeholders
• An ability and willingness to learn new functions and tasks
• Demonstrated ability to work without supervision
• Ability to work under pressure and meet deadlines
• Ability and take directions and multi-task
• Sound analytical and problem-solving skills

Energetic, open and flexible approach with an appetite for hard work and committed to achieving tasks allocated

The Location:
Unit 1E, Philexcel Business Park Annex, Clark Freeport Zone, 2023, Pampanga, Philippines. Watch this video to navigate (Click here)

Who we are:
Guerilla Staffing Solutions is an Australian-Filipino family-owned business. We have a vision for our employees to gain long term employment opportunities with us. We are passionate about building a positive, inclusive and respectful workplace for all. We want our staff and clients to work in an environment where there is open communication, trust and respect amongst one another. We are vigilant in partnering with clients who will treat their staff with kindness and make them feel like they are a part of their company, regardless of them being offshore.