Privacy Policy – Gunia Consulting

1. General
Gunia Consulting respects your privacy and is committed to protecting it in accordance with applicable data protection laws, including the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).

This Privacy Policy explains who we are, how we collect, use, store, and share personal information about you, and how you can exercise your data protection rights.

The data controller responsible for your personal information is Gunia Consulting GmbH.

If you have any questions regarding this Privacy Policy or our handling of personal data, please contact us at:
office@guniaconsulting.com

2. Personal information we collect
Gunia Consulting collects personal information about candidates and potential candidates as part of executive search and recruitment processes.

We may collect personal information in the following ways.

Information you provide directly
This may include:

• CV / résumé
• Application materials
• Name
• Contact details (email address, phone number)
• Employment history
• Education records or certificates
• References
• Compensation expectations
• Other information relevant to recruitment processes

Information collected from other sources
In the course of executive search assignments, we may also collect information from:

• Publicly available sources (such as LinkedIn or professional websites)
• Professional references
• Clients involved in a recruitment process
• Industry networks or recommendations

This information may include professional background, career history, and publicly available professional data.

3. Legal basis for processing
We process personal data based on one or more of the following legal grounds.

Consent
Where you provide information directly to us or agree to participate in a a recruitment process.

Legitimate interests
Gunia Consulting has a legitimate business interest in identifying and assessing potential candidates for executive or professional positions on behalf of clients. This includes identifying suitable professionals through publicly available information or professional networks.

Legal obligations
Where processing is required to comply with applicable laws or regulatory requirements.

4. How Gunia Consulting uses your personal information

We may use personal information for the following purposes:

• Identifying and evaluating candidates for recruitment assignments
• Matching candidate profiles with relevant job opportunities
• Communicating with candidates regarding career opportunities
• Presenting candidate profiles to clients as part of a recruitment process (subject to consent where required)
• Conducting reference checks where appropriate
• Maintaining internal candidate databases
• Complying with legal and regulatory requirements

5. How we share your personal information
We may share your personal information in the following situations.

With clients
Where you are being considered for a specific role, we may share relevant information about you with the client organization or hiring managers, typically after obtaining your consent.

With service providers
We may share data with third-party providers who support our operations, including Applicant Tracking Systems (ATS), cloud storage providers, and IT or communication service providers.

These providers are contractually required to protect personal data and process it only on our instructions.

Legal disclosures
We may disclose personal information to authorities or third parties if required to comply with applicable laws or regulations, establish, exercise or defend legal claims, or protect the rights, safety or interests of individuals.

Business transfers
If Gunia Consulting undergoes a merger, acquisition, restructuring or sale of assets, personal data may be transferred as part of the transaction, subject to appropriate safeguards.

6. International data transfers
In the course of our recruitment activities, your personal data may be transferred to clients, partners or service providers located outside Switzerland or the European Economic Area.

Where such transfers occur, Gunia Consulting ensures that appropriate safeguards are in place, such as transfers to countries with an adequate level of data protection, standard contractual clauses approved by relevant authorities, or contractual and technical safeguards with service providers.

7. Data security
Gunia Consulting takes appropriate technical and organizational measures to ensure that personal information is processed securely and protected against unauthorized access, loss, misuse or alteration. These measures are designed to provide a level of security appropriate to the risks associated with processing personal data.

8. Data retention
We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy.

Typically, candidate data is retained for up to three (3) years, unless a longer retention period is required by law or you request deletion earlier.

After this period, personal information will be securely deleted or anonymized.

9. Your data protection rights
Depending on applicable law, you may have the following rights regarding your personal data:

• The right to access your personal data
• The right to request correction of inaccurate information
• The right to request deletion of your personal data
• The right to restrict or object to certain processing activities
• The right to data portability where applicable
• The right to withdraw consent at any time where processing is based on consent

To exercise these rights, please contact:
office@guniaconsulting.com

10. Complaints to a supervisory authority
If you believe that your personal data has been processed unlawfully, you have the right to lodge a complaint with a supervisory authority.

In Switzerland, the competent authority is the Federal Data Protection and Information Commissioner (FDPIC). More information can be found at https://www.edoeb.admin.ch

11. Updates to this Privacy Policy
Gunia Consulting may update this Privacy Policy from time to time to reflect changes in legal requirements or our business practices. The latest version will always be available on our website.