Procurement Executive

Global University Systems (GUS) is looking for a Procurement Officer to support our growing global procurement team. In this role, youll handle supplier management, contract negotiations, and spend analysis to ensure cost-effective and compliant purchasing.

Key Responsibilities:

Team Collaboration and Stakeholder Relationships

• Liaise with the wider Group Procurement team as and when necessary.
• Maintain excellent working relationships with internal stakeholders and external providers.
• Provide general procurement support to the Procurement Specialist and Group Category Managers, including reports and analysis on procurement activity as required.
• Handle procurement-related queries efficiently, which may involve close cooperation with Finance.

Tactical Procurement Activity

• Support institutions with tactical supplier negotiations and activities under £/$/50k.
• Identify purchase requests that warrant further sourcing activity.
• Support activities related to contract negotiation.

Governance and Compliance

• Ensure purchases align with pre-determined category management guidance.

Supplier Financial Compliance Checks

• Ensure that all new suppliers are checked against the agreed criteria.
• Conduct at least six-monthly update checks on current suppliers and highlight any concerns to the Procurement Specialist.

Support Vendor Selection

• Work closely with other departments to support the onboarding of new suppliers and the maintenance of existing supplier records.
• Help identify incumbent suppliers and recommend their use to requestors, reducing the need for new supplier onboarding.
• Support the selection of appropriate suppliers based on business needs and initiate quotations.
• Liaise with Category Managers before adding suppliers to the system.

Spend Data Analysis

• Support the Group Procurement Analyst where necessary.
• Provide market insights and supplier trends to Category Managers to help them make informed decisions.

Contract Negotiation

• Negotiate pricing and, where relevant, contractual terms with tactical suppliers to secure advantageous terms in line with Group Procurement policy.

Service Delivery

• Ensure delivery of services in accordance with established KPIs and SLAs.

To qualify for the role, you must have:

• Bachelors degree in Business, Supply Chain, Management, or any related field.
• Solid understanding of the purchase-to-pay (P2P) process.
• Experience reviewing contract terms and assisting in negotiations.
• Strong written and spoken English communication skills.
• Positive attitude, customer-focused mindset, and willingness to go the extra mile.
• Great attention to detail and ability to meet deadlines.
• Can multi-task and manage priorities effectively.
• Comfortable working with people from diverse backgrounds and cultures.
• Well-organized and able to work in a fast-paced environment.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong analytical and problem-solving skills.
• Can work independently and collaboratively as part of a team.
• Experience using Basware Cloud P2P or similar systems (SAP, Oracle iProcure, etc.) is an advantage.
• Good presentation skills, with a proactive and results-driven approach.
• Experience working in a large international organization or within the higher education industry is a plus.

Work Arrangement

• Work Schedule: 8AM Berlin time (4:00 PM to 1:00 AM)
• Work Location: Robinsons Zeta Tower, C5 Road, Ugong Norte, Quezon City. The area is beside Opus Mall and across Tiendesitas and IPI Pasig. It is accessible from Ortigas CBD, Eastwood, C5 Road, and Rizal areas
• This is an on-site position for 4 months, with the option to transition to a hybrid work set up of once a week after successfully passing the 3rd month performance review.