POOLING - Admin Coordinator

Work Responsibilities:

• Respond professionally and promptly to enquiries from clients, stakeholders, and internal teams via email, phone, and occasionally face-to-face.
• Coordinate calendars, appointments, and bookings, ensuring accuracy and timeliness.
• Maintain accurate records and databases, including client information, attendance logs, and transaction or activity records.
• Assist in onboarding clients or partners, sending materials, and managing related documentation.
• Produce regular reports (e.g., enrolment, participation, finance-related) for internal or external use.
• Support process improvement by identifying operational inefficiencies and suggesting solutions.
• Ensure confidentiality and data integrity in all activities.
• Participate in team meetings and contribute to collaborative tasks and ad-hoc projects.

Qualifications:

• Bachelor's Degree of any course
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Attention to detail with the ability to maintain data accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Experience in an administrative, coordination, or customer-facing role.
  
• Experience with data entry, reporting, or financial record support is a plus.
• Previous exposure to legal, academic, or professional services environments is desirable.

Work Arrangement

• On-site work set-up for 4 months then transition to hybrid (2x a week) after a successful 3rd month review.
• Work Schedule is 04:00 PM to 01:00 AM, weekends off.
• Work Location: Robinsons Zeta Tower, Bridgetowne, C5 Road, Ugong Norte, Quezon City. Building is across IPI Pasig. Area is accessible from Ortigas CBD, Eastwood, C5 Road, and Rizal areas.