Purchasing Operations Admin

NEFERTI was inspired by the ancient Egyptian Queen Nefertiti, whose beauty was legendary and with the archaeological discovery of her head bust, remains the worlds most recognisable icon of beauty.

An affiliate of Henatenn Holdings, NEFERTI was established in 2010 and provided omni-channel supply chain management solutions for beauty and lifestyle products. Supported by over 70 diverse talents in the Singapore headquarters, it manages a comprehensive portfolio across multiple categories: skincare, personal care, fragrances, cosmetics, household and beverages.

NEFERTI offers its experience in distribution logistics and product management, an established and robust global network, and local capabilities to navigate seamlessly in the respective countries. In tandem with its business volume, its reputation amongst industry players has also grown exponentially, making it one of the preferred partners of many brands. Presently, NEFERTI connects with customers spanning China, Taiwan, Hong Kong, Japan, Dubai (UAE), Thailand, Australia, USA, Indonesia, Cambodia, Vietnam, Myanmar and Malaysia.

Its transformation to be a leading omni-channel supply chain solution provider has resulted in multiple e-commerce platforms selecting NEFERTI to power its beauty product and fragrance offering as the backend enabler, from sourcing, inventory management, forecasting, delivery as well as marketing.

Its move to its warehousing facilities has enabled NEFERTI to incorporate digital tools to manage and control information, finance and flow of goods. It has allowed innovative solutions for its customers, as it continues to offer value and competitive ness to meet the needs of the markets and the network.

Purchasing Operations Administrator

About the role:

Purchasing Support:

• Consolidation from various departments their procurement needs and requirements.
• Receipt scanning process and performed well with high accuracy in receipt data entry.
• Proactively enhanced the current receipt scanning progress by simplifying and shorten the time in scanning.
• Process and assist Purchaser to issue purchase orders with accuracy and timeliness.
• Maintain up-to-date records of supplier contacts, quotations, and agreements.
• Assist in price comparisons and product sourcing research (non-trade product)
• Prepare procurement reports and summaries for internal stakeholders.
• Handle general administrative duties related to the procurement function.
• Maintain procurement strategies to optimize cost and efficiency (non-trade product)
• Support Management Sourcing from order management to delivery.
• Maintain accurate records of procurement activities, contracts, and supplier performance.
• Resolve procurement-related issues and discrepancies in a timely and efficient manner.
• Continuously look for opportunities to streamline and improve procurement processes.

Procurement & Supplier Support

• Help prepare documentation for procurement negotiations and supplier onboarding.
• Address basic supplier queries and escalate complex issues to the Procurement Manager.

Administrative Operations

• Ensure accurate data entry and record-keeping of procurement transactions.
• Maintain organized digital and physical filing systems for procurement documentation.
• Support in compiling procurement reports, pricing comparisons, and inventory summaries.

Qualifications & Skills

• Diploma in Business, Supply Chain Management, or a related discipline.
• 12 years of experience in a purchasing, admin, or procurement support role.
• Proficiency in Microsoft Office (especially Excel sorting, formulas, filtering).
• Familiarity with procurement or ERP systems is an advantage.
• Good communication skills and ability to liaise with internal teams and external partners.
• Strong attention to detail and accuracy in handling documentation and data.
• Positive, proactive attitude with a willingness to learn and support team initiatives.
• Knowledge or interest in the beauty industry is a plus.
• Proficient in English; Mandarin is a plus for liaising with regional suppliers.

What We Offer

• Exposure to international suppliers and trading operations.
• A dynamic and collaborative work environment.
• Opportunities to grow within the supply chain function.
• Staff discounts on beauty and personal care products.