HR Operations Executive (Payroll)

The Group

Henatenn is an Integrated Omni-channel Commerce and Supply Chain Solutions Enabler, connecting businesses globally through evolving technology.

The group includes three affiliates focused on the beauty and fragrance industry:

• Neferti Channel distribution
• DTB Market expansion solutions
• Novela Premium retail

Henatenn values long-term relationships, with a customer-centric and people-first culture at its core. Internally, it fosters a nurturing, inclusive environment that empowers employees to grow, collaborate, and excel.

With a robust, innovative supply chain and distribution network, the group consistently generates over SGD 200 million in annual revenue.

About the Role:

The HR department plays a vital role in driving organizational growth and advancing the people agenda to support our business ambitions. We are hiring for a newly created position: HR Operations Executive (Payroll-focused). This role is primarily responsible for managing and executing end-to-end payroll processes with precision, ensuring compliance with statutory regulations and company policies.

In addition to payroll, the role also supports key HR operational functions, contributing to efficient HR service delivery and a positive employee experience. This is an excellent opportunity for someone with strong payroll expertise who is also keen to support broader HR operations in a dynamic, fast-paced environment.

Key Responsibilities:

Payroll Administration:

• Process payroll for employees, ensuring accurate calculation of wages, bonuses, and deductions, in compliance of Singapore MOMs Employment Act
• Maintain payroll records and ensure compliance with MOM standards
• Handle payroll inquiries and resolve discrepancies in a timely manner.
• Coordinate with finance for payroll reconciliation and reporting.
• Prepare and submit statutory filings, including CPF contributions and annual IRAS submissions (e.g., IR8A, AIS).
• Administer government claims such as childcare, paternity, maternity, shared parental leave, and NS (National Service) benefits.

Employee Life Cycle Management:

• Oversee the onboarding process for new hires, including preparation of employment contracts, pre-onboarding screening, documentations request
• Usage of Infotech (HRIS system) for payroll, leave and time management
• Manage employee records and ensure all documentation is up-to-date and compliant with company policies and legal requirements.
• Administer employee benefits and leave management systems.
• Handle employee exit processes including resignation, termination, and retirement procedures, ensuring all formalities are completed.
• Manage work pass applications for foreign employees, ensuring timely submission and compliance with MOM regulations.

General HR Administration:

• Provide administrative support for HR projects and initiatives.
• Prepare and maintain HR reports and dashboards for management review.
• Ensure compliance with internal HR policies and external regulatory requirements.
• Assist in employee relations matters and resolve HR-related issues as they arise.

Collaboration and Communication:

• Work closely with other HR team members and departments to ensure seamless HR operations.
• Provide exceptional customer service to employees and management, addressing queries and concerns effectively.

Requirements:

• Minimum of 2 years of experience in HR operations, payroll management.
• Practical knowledge of payroll systems, and Singapore employment acts
• Exposure to Infotech HRIS system is a bonus
• Excellent organizational skills and attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.

Personal Attributes:

• Proactive and results-oriented with a strong commitment to excellence.
• Ability to work independently and as part of a team.
• Adaptable and flexible with a positive attitude towards change and challenges.