Job Openings Assistant Manager (HRA)

About the job Assistant Manager (HRA)

Board and Governance Support:

  • Organizing of board meetings, including convening notices, presentations, and minutes taking.
  • Coordination with Corporate Secretary for preparation of written resolutions (normal/complex), filing of corporate changes (e.g. change of board composition), and reporting and regulatory deadlines. 
  • Assist in the collation and submission of annual corporate reports for regulatory bodies, i.e submission to charities portal etc.
  • Support and coordination of governance policies (e.g., Whistleblowing policy etc.)

Human Resources & Admin

  • Maintenance of employee records and management of HR-related paperwork and HR record keeping system, including new hire documentation, benefits enrolment, and status changes
  • Coordination of the full cycle of recruitment processes, including drafting job descriptions, advertising positions, and arranging interviews
  • Management of onboarding and offboarding procedures for all staff, including temporary staff and interns. 
  • Handling employee inquiries regarding HR matters and providing guidance on policies.
  • Coordination of training, bonding sessions, and development programs for employees
  • Ensure policies compliance with labor laws and regulations. 
  • Management and collation of pantry and stationery, staff and non-staff related insurance renewals, etc.
  • Management and monitoring of Office general billing such as rental of the business space.

Qualifications:

  1. Diploma or Bachelor's degree in Human Resources, Business Administration, or related field
  2. Minimum 2-3 years of experience in HR administration
  3. Experience in Governance and Board support preferred
  4. Prior working knowledge on HR systems (e.g., BIPO) is an advantage
  5. Strong knowledge of HR laws, regulations, and best practices
  6. Proficiency in Microsoft Office applications
  7. Excellent organizational and time-management skills
  8. Strong communication and interpersonal abilities

Skills:

  1. Attention to detail and accuracy
  2. Ability to handle confidential information with discretion
  3. Problem-solving and decision-making capabilities
  4. Adaptability and ability to manage multiple tasks simultaneously
  5. Strong ethical approach with integrity