CEO Administrative Assistant

Role Overview

The CEO Administrative Assistant provides high-quality administrative and operational support to the CEO Office, ensuring smooth coordination of executive schedules, meetings, travel, events, and supplier processes.

Responsibilities

• Manage complex calendars, meeting scheduling, and prioritization for the CEO Office.
• Coordinate international travel, visas, accommodation, and logistics for executives.
• Prepare and support executive meetings, offsites, and leadership events.
• Maintain accurate stakeholder, contact, and meeting information for the CEO Office.
• Support procurement processes including purchase requisitions, purchase orders, and invoice tracking.

Requirements

• Bachelor's degree in Business Administration, Management, Communications, or a related field (or equivalent experience).
• Fluency in English (French is a plus)
• Proven experience in executive support, team assistance, or office coordination in a corporate environment.
• Strong experience managing calendars, travel arrangements, and meeting logistics for senior stakeholders.
• High proficiency in Microsoft Outlook and Microsoft 365 (Teams, Excel, PowerPoint, Word).
• Excellent attention to detail, discretion, and ability to manage multiple priorities in a fast-paced environment.