Talent Pool - Senior Document Controller - UAE Projects

About Hill International

Hill International is a leading global construction consulting firm that provides program and project management, construction management, cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance to clients across diverse industries involved in major construction projects worldwide. With over 4,300 employees in 100 offices worldwide, Hill provides a full range of services to clients in various industries including transportation, infrastructure, energy, oil and gas, government, and commercial.

General Description of Role and Responsibilities:

• Good working knowledge in Electronic Document Management System (e.g., ACONEX, Asite, Sharepoint), including workflows
• Act as project administrator for document control software (Aconex)
• Good working knowledge of Oracle Suite is an added advantage
• Managing all documents within the PM tools; including documents, mails, workflows
• Should be able to clarify document control queries from the PMC, Consultants, and contractor
• Manage and oversee documents for projects.
• Make sure all documents are created and signed, that data is accurate and complying with quality standards and that the documents are stored and backed up.
• Assist with document storage tasks that include scanning documents, copying documents, filing documents (physically or electronically) organizing documents and keeping them safe.
• Ensure documentation is incorporated into master database/Library and retrieve as and when required by the team.
• Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.
• Responsible for Control/Track/Issue of complete project documentation.
• Coordination with the PMC teams and with Clients Project Management / Project Controls / Cost Control / Procurement team for project documents and for the pending workflow and its action
• Point of contact and responsible for the Project documents
• Manage the documents received for archiving and decide on key search string references to be specific (numbering system) to maintain data standardization.
• Maintain confidentiality around sensitive documentations
• Follow-up and coordinate with various stakeholders to ensure the completeness of the archived design/tender/contract/construction/close-out documents.
• Coordination, support, and communication with Consultant/Project document controllers as and when required
• Ensure the completeness and correctness of all documents within the PMI system.
• Prepare/generate reports for the progress meetings/reporting and as and when requested by the team, assisting with audits.
• Administrative activities and support as required by the corporate team
• In case of any absence or annual leave of team member(s); need to cover their duties as assigned
• Training new team members on document control systems and procedures while supporting project teams in retrieving documents.
• Conduct regular reviews and audits to maintain document accuracy and integrity.

Qualifications, Experience, Knowledge and Skills:

• Minimum of 10 years Document Control experience
• Proficiency in Electronic Document Management Systems (e.g., Aconex, Asite, SharePoint)
• Strong organizational, communication, and IT skills (e.g., MS Office)
• Demonstrable track record in the delivery of large multi-functional projects.
• In-depth knowledge of document control systems and procedures.
• A rounded profile, comfortable with working with diverse team members.
• Effective in building good working relationships within the project team, and with project stakeholders.
• Other duties as requested from time to time
• Software Knowledge of Share point, Oracle EBS, I-procurement.

Why Hill International?

At Hill International, we pride ourselves on delivering world-class projects. Joining our talent pool gives you access to future opportunities to work on cutting-edge projects around the world, with an emphasis on safety, innovation, and sustainability. We offer competitive compensation, career growth, and a chance to be part of a global leader in construction consulting.

How to Apply

If you have the experience and passion for working on different projects, we invite you to submit your resume and cover letter through our online application system. By joining our talent pool, you will be considered for future opportunities with Hill International in aviation projects across various regions.

Submit your application today to be considered for exciting future opportunities with Hill International!

Disclaimer: This is an evergreen job posting for future opportunities with Hill International. By applying, you are joining our talent pool for current and upcoming aviation infrastructure projects. While we review applications on an ongoing basis, please note that you may not hear from us immediately. We will reach out to candidates whose qualifications align with specific project needs as they arise. We appreciate your interest and patience in being considered for exciting opportunities with Hill International in the future.

All Hill International job opportunities are managed solely by our Talent Acquisition team. Check for official job listings here www.hillintl.com/careers. Beware of fraudulent communications.