Senior Asana Workflow Specialist

Were hiring a senior-level Asana expert to architect and maintain high-functioning project workflows across a fast-paced, multi-channel marketing department. Youll own the structure, visibility, and collaboration process across teams handling digital campaigns, design, trade marketing, events, and social media. This is not a basic task manager role we need someone who has led and scaled Asana systems for multi-department orgs.

Who Youll Support

• Digital Marketing (ads, email, analytics)
  
  

• Design/Creative (flyers, packaging, content)
  
  

• Events & Activations (local/national campaigns)
  
  

• Trade Marketing (retailer promos, print/asset distribution)
  
  

• Social Media (content calendars, influencer posts)
  
  

Core Responsibilities

• Architect, implement, and maintain Asana portfolio structures, campaign templates, and task hierarchies
  
  

• Create standardized project templates, workflows, automations, and custom fields
  
  

• Manage task dependencies, due dates, notifications, and reporting dashboards
  
  

• Lead setup of cross-team collaboration workflows and manage campaign tracking across departments
  
  

• Build and enforce time tracking structures and workload visibility
  
  

• Integrate Asana with:
  
  

  • Microsoft Office Suite (Outlook, Excel, Teams)
    
    

  • Google Drive, Slack, Zoom, and other third-party tools
    
    

• Conduct weekly Asana audits to maintain clean, active boards
  
  

• Support team onboarding and training coach managers and teammates on Asana best practices
  
  

• Sync daily with internal PM lead and managers to gather campaign progress and ensure execution stays on track
  
  

Must-Have Experience

• 35+ years of professional Asana experience
  
  

• Must have built and maintained systems for:
  
  

  • Multiple teams or departments
    
    

  • 1550+ active users
    
    

• Expert knowledge of:
  
  

  • Asana portfolios, projects, subtasks, forms, custom fields, dashboards, rules, and automations
    
    

  • Task ownership and hierarchy (project > task > subtask > dependencies)
    
    

  • Notifications, permissions, integrations, and workload management
    
    

• Proven track record supporting cross-functional marketing or creative teams (agency or in-house)
  
  

Bonus Points For

• Familiarity with digital ad campaign workflows and creative asset approvals
  
  

• Experience building project systems for content calendars, influencer tracking, or sales team coordination
  
  

• Familiarity with Slack, HubSpot, Make/Zapier, ClickUp, or Trello
  
  

What Youll Get

• Flexible hourly setup with long-term potential
  
  

• Remote work (PH-based with PST overlap)
  
  

• Opportunity to grow into a Marketing PM Lead or System Architect role
  
  

• A collaborative team culture that values clarity, structure, and accountability
  
  

How to Apply

Please send the following:

1. Resume with details of your past Asana-related roles
   
   

2. A Loom video or Google Doc walkthrough showing:
   
   

   • A complex Asana project or portfolio youve built
     
     

   • How you managed dependencies, custom fields, and reporting
     
     

   • Any integrations or automation you implemented
     
     

3. (Optional) Screenshot or link to a template/workflow youve created (blur confidential data)