General Admin and Finance Assistant

Salary: $1,300 - $1,600

Working Schedule: 8:00 am 5:00 pm Pacific Standard Time

Position Overview

We are seeking a detail-oriented and organized General Admin & Finance Assistant to support our clients growing multi-division operations. This role combines financial administration with general business support, requiring someone who thrives in a fast-paced, multi-faceted business environment spanning hospitality, fitness, and real estate sectors.

Financial Administration (30%)

• Maintain accurate financial records across all our clients business divisions using QuickBooks Online

• Process accounts payable and receivable for restaurant, fitness, and real estate operations

• Reconcile bank statements and credit card transactions

• Assist with monthly financial reporting and budget tracking

• Manage expense reporting and reimbursements

• Assist with payroll processing coordination

• Assist in monitoring cash flow and financial analysis

General Administration (70%)

• Provide administrative support to business and finance manager

• Coordinate meetings, appointments, and travel arrangements

• Maintain filing systems and corporate records

• Assist with vendor management and contract administration

• Support franchise operations documentation and compliance

• Handle correspondence and communications across multiple business units

• Assist with special projects and operational initiatives

• Coordinate with property management and real estate activities

• Support new location openings and business development activities

Required Qualifications

• Minimum 5 years of experience with QuickBooks Online

• 2+ years of experience in bookkeeping, accounting, or finance administration

• Strong proficiency in GSuite and Microsoft

• Experience in multi-location or multi-division business operations preferred

• Background in hospitality, restaurant, fitness, or real estate industries strongly preferred

• Excellent organizational skills and attention to detail

• Strong written and verbal communication skills

• Ability to handle confidential information with discretion

• Experience with franchise operations is a plus

Preferred Qualifications

• Degree in Accounting, Business Administration, or related field

• Knowledge of franchise business models and royalty structures

• Familiarity with commercial real estate operations

• Experience with expense management systems

• Basic understanding of payroll processing

Skills & Competencies

• Technical Skills: QuickBooks mastery, advanced Excel skills, database management

• Analytical Skills: Financial analysis, budget variance reporting, data reconciliation

• Communication: Professional correspondence, cross-departmental collaboration

• Organization: Multi-task management, deadline adherence, process improvement

• Adaptability: Comfort working across diverse business sectors and operational models