Procurement Specialist

Employer: An MSP company located in Las Vegas, Nevada

Work Set up: Remote

Working Schedule: Pacific Standard Time

Salary: Php 55,000 - Php 66,000

Benefits:

• 13th Month Pay
• HMO & Govt. Contribution Allowance on top of the salary (After a 90-day probationary period)
• Personal Time Off (After a 90-day probationary period)

Position Overview

We are seeking a detail-oriented Procurement Specialist to own our complete procurement lifecycle and drive operational excellence in equipment sourcing and vendor management. This role eliminates procurement-related project delays while achieving significant cost savings through professional vendor relationship management.

Why This Role Matters: You'll be the procurement expert ensuring our technical teams have everything they need to deliver exceptional client service, while optimizing costs and eliminating delays that impact project timelines. This is a foundational role in our lean operations model supporting growth to 20 employees.

Key Responsibilities: 

Complete Procurement Lifecycle Management

• Vendor Relationship Management: Build and maintain strategic relationships with IT equipment and software vendors
• Purchase Order Processing: Handle all equipment ordering with accuracy and timeline coordination
• Cost Optimization: Negotiate pricing, terms, and contracts to achieve 10-15% cost reduction target
• Inventory Coordination: Track orders, delivery schedules, and equipment deployment timelines
• Quality Control: Ensure all equipment meets specifications and arrives on schedule

Project Equipment Coordination

• Timeline Integration: Coordinate equipment delivery with Service Delivery Manager and project schedules
• Site Logistics: Manage delivery scheduling and coordination for client site installations
• Technical Specifications: Work with technical team to ensure equipment meets project requirements
• Emergency Sourcing: Handle urgent equipment needs and expedited delivery requirements
• Installation Support: Coordinate equipment availability with field technician schedules

Financial Management & Reporting

• Project Cost Coordination: Work with Service Delivery Manager on project budget tracking and cost management
• Finance Interface: Coordinate billing information, invoice details, and procurement costs for accurate client billing
• Budget Tracking: Monitor procurement spending against project budgets and provide cost analysis to project managers
• Warranty Management: Track warranties, service agreements, and vendor support terms for asset management
• Performance Metrics: Report on vendor performance, cost savings achievement, and delivery accuracy to Service Delivery Manager
• Return Processing: Handle equipment returns, replacements, and warranty claims with proper financial documentation
• Cost Analysis: Identify trends and opportunities for further cost optimization and report to management

Required Qualifications:

Essential Experience

• Procurement Background: 2+ years in procurement, purchasing, or supply chain management
• IT Equipment Knowledge: Understanding of servers, networking equipment, workstations, and software licensing
• Vendor Management: Experience building relationships with suppliers and negotiating terms
• Project Coordination: Ability to coordinate deliveries with project timelines and requirements
• Detail Orientation: Strong attention to accuracy in orders, specifications, and documentation

Technical Competencies

• IT Hardware Familiarity: Basic understanding of business technology equipment and specifications
• Software Licensing: Knowledge of Microsoft, security, and business application licensing models
• Procurement Systems: Experience with purchasing software, vendor portals, and order management
• Microsoft Office: Proficient in Excel for tracking, reporting, and analysis
• Communication Tools: Comfortable with email, chat, and video conferencing for vendor coordination

Professional Skills

• Negotiation: Ability to negotiate pricing, terms, and delivery schedules with vendors
• Problem Solving: Analytical approach to sourcing challenges and logistics coordination
• Communication: Professional written and verbal communication for vendor and internal coordination
• Organization: Strong organizational skills for managing multiple orders and vendor relationships
• Time Management: Ability to prioritize urgent needs while maintaining ongoing procurement activities

Key Vendor Relationships

You'll be working primarily with:

• Hardware Vendors: Lenovo, HP, Dell, Cisco for servers, workstations, and networking equipment
• Software Providers: Microsoft, security vendors, and business application providers
• Specialty Equipment: UPS systems, security hardware, and specialized technology equipment
• Local Partners: Regional distributors and logistics providers for efficient delivery
• Support Vendors: Extended warranty providers and technical support services

Preferred Qualifications

• Experience in IT services, MSP, or technology consulting environment
• Background with Lenovo, Cisco, Microsoft, and other major IT vendor relationships
• Familiarity with logistics and supply chain management
• Experience with international procurement and delivery coordination
• Certification in procurement or supply chain management