Admin & HR Executive

Job Summary:

We are looking for a proactive and well-organized Admin & HR Executive to support both administrative and human resource functions during the setup phase of a newly established manufacturing facility in Gelang Patah. This role involves coordinating with third-party agencies, handling company registration tasks, statutory account setup, and supporting core HR operations including recruitment and documentation.

Key Responsibilities:

1. Administrative & Setup Support

• Coordinate with third-party agencies (e.g., company secretaries, consultants, local authorities) for company registration, licensing, and setup.
• Assist in the application and follow-up process for required business licenses and government approvals.
• Manage the registration and setup of statutory accounts:
• EPF (Employees Provident Fund)
• SOCSO (Social Security Organization)
• EIS (Employment Insurance System)
• LHDN (Inland Revenue Board Tax & PCB)
• Oversee procurement and setup of office equipment, utilities, and supplies.
• Establish and maintain an effective filing system for administrative and statutory documents.
• Manage general office administration: email correspondence, document preparation, and vendor coordination.
• Provide administrative support to HR and Finance departments as needed.

2. Human Resources Support

• Assist in drafting job descriptions, posting vacancies, and coordinating recruitment activities.
• Schedule and coordinate interviews, and liaise with candidates.
• Maintain accurate employee records, including personal files, attendance, and leave tracking.
• Support the preparation of offer letters, employment contracts, and onboarding documentation.
• Ensure HR processes comply with Malaysian labor laws and statutory requirements.
• Assist in drafting HR policies and the company employee handbook.

Job Requirements:

• Diploma/Degree in Business Administration, Human Resources, or a related field.
• At least 1-2 years of experience in administrative or HR support roles.
• Strong organizational and coordination skills.
• Able to work independently and manage multiple tasks remotely.
• Proficient in Microsoft Office tools (Word, Excel, Outlook).
• Good communication skills in English and Malay.
• Familiarity with Malaysian statutory bodies and employment regulations is an added advantage.
• Prior experience supporting company setups or startups is a bonus.

Salary Range: RM 3000 - 4000

Remote Working/ Work from home & on-site support if needed (Factory)

Location: Gelang Patah

1 year contract