Virtual Assistant (PMO Experience)

Our client is a dynamic technology partner focused on delivering tailored software solutions, advanced process automation, and comprehensive digital transformation services. Their mission is to help businesses of all scales enhance operational efficiency, streamline their workflows, and achieve greater productivity through cutting-edge, adaptable technology. They turn complex business challenges into simple, scalable solutions that drive long-term success.

We are seeking a detail-oriented and highly organized Virtual Assistant with Project Management Office (PMO) experience to support our leadership and project teams. This role requires a proactive individual who can manage administrative tasks while also contributing to project tracking, documentation, and coordination efforts.

Key Responsibilities:

• Provide high-level administrative support to project managers and executive staff.
• Assist in planning, organizing, and monitoring multiple projects across departments.
• Maintain and update project documentation, reports, timelines, and status trackers.
• Schedule and coordinate virtual meetings, prepare agendas, and capture action items.
• Support the implementation and improvement of PMO processes, tools, and templates.
• Follow up with stakeholders to ensure timely completion of project tasks and deliverables.
• Manage calendars, emails, and communication on behalf of project leads or executives.
• Assist in preparing presentations, reports, and dashboards for project updates.
• Perform general administrative tasks such as data entry, file management, and invoice tracking.

Qualifications:

• Proven experience as a Virtual Assistant or Executive Assistant, with exposure to project management or PMO functions.
• Familiarity with project management methodologies (e.g., Agile, Waterfall) is a strong plus.
• Proficient in tools such as Microsoft Office, Google Workspace, Asana, Trello, Jira, or MS Project.
• Strong communication and time-management skills.
• Ability to work independently, multitask, and handle confidential information with discretion.
• PMP, CAPM, or similar project management certification is an advantage (not required).

Preferred Skills:

• Experience working with remote and cross-functional teams.
• Basic understanding of project budgeting and resource planning.
• Strong analytical and problem-solving abilities.

What We Offer:

• 100% Remote Work Flexibility
• Competitive Salary
• Professional Development Support
• Inclusive and Collaborative Culture
• Opportunities to Grow into Project Management Roles

Perks & Benefits:

• You'll get paid in $USD, every 15th & 30th of the month
• Up to 14 days of Paid Time off (Annually)
• We follow PH Holiday, and you'll get Paid during Regular Holidays
• 100% remote workwork from anywhere
• Meaningful projects with international impact
• Room to grow in a fast-paced, creative team environment