Payroll Administrator

Murray & Dickson Construction (Pty) Ltd is looking for a suitable candidate to fill the position below.

The incumbent will be employed in Johannesburg.
Position: Payroll Administrator
Reports to: Remuneration Manager
Nature of contract: Permanent
Office Location: Bryanston (however to be assigned to sites)
Site Locations: Head Office

Requirements:

• Education / Qualification National Diploma or equivalent qualification within Payroll and HR
  Training / Experience 3 5 years payroll experience
• Sound knowledge of South African payroll legislations (e.g. SARS, BCEA, SDL,
  COIDA and Others)
• Systems Buildsmart and sage payroll systems
• Proficiency in Ms Excel

Skills and Attributes:

Meticulous attention to detail
Accuracy
Trustworthiness
Problem-solving

Job Responsibilities

HR & Payroll Preparation Management
End-to-end payroll administration, processing, and reporting which includes:
Process payroll transactions accurately and timely;
Maintains the payroll system to ensure employees records are accurate and up-to-date;
Calculate and process employee leave entitlements in line with relevant sectoral agreements;
Review data to control quality and address queries on irregularities before payments are made;
Upload payment files to the bank and produce output reports;
Reconcile payroll deductions, earnings, and benefits and prepare remittance, recons, and third
payments;
Maintain manual and electronic employee files and other HR/Payroll records;
Update payroll parameters for changes associated with legislation amendments (e.g. SARS, BCEA,
SDL, UIF, COIDA) and internal policies;
Prepare and process applicable termination payments after obtaining a tax directive where
applicable;
Assists with admin tasks related to, but not limited to Employment Equity, Skills Development,
BBBEE, Climate Surveys, and Occupational Health & Safety.

Sound knowledge of South African payroll legislations (e.g. SARS, BCEA, SDL,
COIDA and Others)

Systems Buildsmart and sage payroll systems

Proficiency in Ms Excel

Be up to date with current/ newly amended legislation and statutory rulings/requirements that have
an impact on HR and payroll, and also enforcing adherence to requirements and advise
management on required actions;
In collaboration with the Finance department, evaluate and analyze existing payroll policies,
procedures and business processes and propose improvements and/or quality control measures
leading to best practice operations;
Constantly encourage and implement continuous improvement measures within HR and Payroll to
ensure accuracy.
Service delivery
Assisting employees by providing assistance and support on matters relating to payroll enquiries
and related systems;
Provide training to employees on HRIS
Provide accurate information to employees and managers on HR & payroll matters, PAYE, employee
salaries in accordance with the relevant Agreement and legislative provisions;
General Administration
Assist with the reconciliation of end-of-month salaries related to finance-required reports;
Assist in the development and maintenance of Payroll standard operating policies and procedures;
Assist with the preparation of Payroll related correspondence to relevant stakeholders as required.
Assist with meeting the required deadline set for submission of HR Reports
File & Database Management
Maintain records and filing system for the payroll department in a confidential manner, including
employee files, payroll reports, taxes, and any other payroll-related information;
Setting up and maintenance of general office management systems, including filing systems and
databases;
Establish hard copy (where appropriate) and electronic filing of general correspondence, payroll
records, papers, and other confidential materials.