Executive Assistant, Mandarin speaking

Job Summary

To play a crucial role in providing comprehensive administrative support to the Executive Teams, ensuring smooth operations and effective communication within the organization

Responsibilities

• Provide high-level administrative support to the Executive Teams, including managing calendars, scheduling meetings, arranging travel, and coordinating logistics for executive events and conferences.
• Handle all incoming and outgoing communications on behalf of the Executive Teams, including emails, phone calls, and written correspondence, ensuring timely responses and appropriate follow-up actions.
• Prepare meeting agendas, take accurate minutes, and distribute meeting materials. Coordinate and schedule executive team meetings, ensuring all necessary resources and materials are available in advance.
• Maintain and organize executive team files, records, and documents, ensuring confidentiality and easy retrieval when needed.
• Coordinate travel arrangements for the Executive Teams, including flight bookings, hotel accommodations, transportation, and visa applications, ensuring smooth and efficient travel experiences.
• Assist in managing the Executive Teams budgets and expenses, including tracking expenditures, processing invoices, and reconciling financial records.

Requirements

• Fluent in Mandarin speaking, English and Chinese Word Processing.
• Maintain strict confidentiality with good work ethic and morals, and exercise good judgment.
• Strong verbal and written communication skills.
• Outstanding attention to detail.
• Able to work under pressure in a fast-paced environment.
• Approachable and calm, with strong interpersonal skills.
• Proficiency with Microsoft Office suite (including Outlook, Word)
• 2 years in an Executive Assistant or similar role for multinational firms.
• Bright Mainland Chinese graduate from the Universities in HK with no Executive Assistant exposure would also be considered.
• IANG applicant welcome.

#Mandarin #Native Mandarin #Executive Secretary #Executive Assistant #Office Manager #IANG