Clerical Assistant - Company Secretarial Department

Position Summary

The Clerical Assistant is responsible for providing a range of company secretarial and administrative support to the Company Secretarial Department.

Key Accountabilities

Providing clerical support to the company secretarial team members including:

• assisting in preparing documents and forms

• handling daily filings inclusive of maintaining and updating the internal filing system and arranging for external filings to be made with the relevant authorities

• as a point of collection and disposal of all incoming and outgoing mails

Providing administrative support to the company secretarial department including:

• invoice generation and coordinating with the company secretarial team members and finance team on invoicing and related matters inclusive of cheques issuance, accounting entries and adjustments

• coordinating with company secretarial team members and conflicts team in new clients onboarding procedures

Assisting in company searches including:

• conducting company searches and other searches

• keeping the search control list

Performing any other duties as directed.

Key Relationships

• Head of Company Secretarial Department and other Company Secretarial team members

• Service oriented relationships need to be developed and maintained with other shared services staff

Qualifications and Knowledge

• University graduate

• Mature, stable with a minimum of 3 years' working experience in providing administrative/clerical support

• Process and delivery management, a commitment to the delivery of quality services in a timely manner

• Working knowledge of Word and Excel, and Chinese Word processing

• Law firm experience an advantage
  

• Knowledge of company secretarial duties
  

• Knowledge of CSA software

• Ability to communicate in an effective manner with colleagues

• Positive with enthusiasm to learn and the ability to work in a team

• Willingness to work flexible hours, i.e. overtime

NOTE: WE DO NOT ACCEPT AGENCY REFERRAL FOR THIS ROLE.