We are seeking a highly organized and detail-oriented Executive/Personal Assistant with 3+ years of experience (with prior experience working for US-based companies) to support senior leadership across multiple businesses. The ideal candidate must be proactive, resourceful, and capable of handling a wide range of administrative and operational tasks. You will work directly with executives based in the US, ensuring seamless coordination and efficient execution of day-to-day responsibilities.

Must Haves

• Proven experience working as an EA/PA for US-based companies.
• Prior exposure to insurance comparison-related work.
• Strong background in trade show bookings/coordination.
• Experience managing office vehicle mileage and maintenance.
• Ability to handle tasks for multiple businesses simultaneously.
• Excellent written and verbal English (flawless communication required).
• Proficiency in productivity and communication tools (MS Office, Google Suite, project management tools, CRM, etc.).
• Strong organizational, time management, and multitasking skills.
• High level of professionalism, confidentiality, and discretion.

Preferred Skills

• Familiarity with US insurance policies and documentation.
• Experience coordinating with international vendors.
• Prior experience in a similar multi-business support role.

Responsibilities

• Insurance Coordination: Handle insurance comparison-related tasks, liaise with vendors, and maintain documentation.
• Trade Show Management: Book and coordinate trade show registrations, logistics, travel arrangements, and follow-ups.
• Office Vehicle Administration: Track vehicle mileage, maintenance schedules, and related expenses.
• Multi-Business Support: Manage administrative responsibilities across 34 different businesses simultaneously with efficiency.
• Executive Assistance: Calendar management, travel bookings, email correspondence, meeting coordination, and report preparation.
• Documentation & Records: Maintain accurate digital files, contracts, and records.
• Vendor & Client Coordination: Communicate with internal and external stakeholders professionally and promptly.
• Tool Utilization: Use productivity and PA tools (Google Workspace, MS Office, Zoom, project/task management tools like Asana/Trello/ClickUp, expense management software, etc.) effectively.

Other Details

• Job Location: Off to Shahrah-e-Faisal, PECHS, Karachi
• Job Timings: Onsite, evening night shift following US EST.