Admin Assistant

COMPANY DETAILS

"House of I.T - Making I.T Easy"

HOUSE OF I.T is an Australian I.T Company with clients across Australasia, US & Europe. We provide superior professional expertise and comprehensive solutions for complete IT needs including IT development, implementation, and maintenance services. We also provide excellent support for data entry, IT security, website hosting, backup, and disaster recovery as well as internal projects to support our own growing business.

Check the House of I.T group of companies at:

• A.S Online Consulting Inc.
• Total Back Office Solutions Inc.
• YAMES Holdings Inc.

JOB POSITION: Admin Assistant

JOB QUALIFICATIONS

• Proficient in Microsoft Office (Excel, Word, PowerPoint); computer literate
• Able to communicate effectively in English
• Organized, detail-oriented, and with strong time management skills
• College graduate or college-level in B.S. Office Administration or any related course
• With or without administrative experience (fresh graduates are welcome)
• Demonstrates initiative, flexibility, and ability to work under pressure
• Willing to be exposed to compliance-related tasks, including processing permits, licenses, and government certifications
• Willing to perform field work, such as visiting government agencies and doing follow-ups via email or phone calls

DUTIES AND RESPONSIBILITIES

• Provide general administrative and clerical support to FOM Manager.
• Assist internal employees via ERP Tickets Receive and sort daily mail/deliveries/couriers
• Follow up pending task of FOM team according to resolution time and compliance and maintenance due date.
• Generate report for FOM weekly Average Ticket resolution time.
• Generate report for FOM weekly attendance rate report.
• Timekeeping for Security guards, Utility staff & internal staff when the attendance system is unavailable.
• Generate report for the minutes of the weekly departmental Meeting and keep it always updated.
• Help out on coordinating the insurances broker for vehicle, property and electronic insurance Policy
• Help out with compliance processes in compilation of required documents, communicate and make follow up the involved department.
• Organize the files cabinet according to compliance documents.
• Update and generate report for FOM Maintenance and Compliance Schedule monitoring report
• Data encoding on weekly FOM Expenses and ensure petty cash are always justified where expenses plus cash on hand are equal to the total FOM petty cash budget.

COMPANY BENEFITS/PERKS:

• SSS, Philhealth, and Pag-IBIG
• Use of the Company's Computer after shift
• 13th month pay
• Medical Reimbursement on First pay day
• Paid Vacation Leave
• Paid Sick Leave
• Paid Paternity Leave
• Paid Bereavement Leave with Cash Assistance
• Anniversary Leave plus Cash award and Certificate (additional paid leave & cash award for every year of service)
• Merchandize items for Regularization, Birthdays, and Anniversary Celebrants
• Free Parking
• Free Coffee
• Medical Insurance (HMO)
• Dental Reimbursement
• Gym Coverage
• Educational Assistance Benefit
• Referral Program
• Salary Loan
• Learning and Development
• Performance Bonus & Rewards
• Company Social Activities (Christmas Party, Tree Planting, Feeding Program, Team Building, Sports Fest, etc.)

For more information about our company, visit our website: www.houseofit.com.au

NOTE:

• NBI Clearance (Not Expired or Proof of Application) is REQUIRED upon Job Application.
• For us to progress your application, please complete these forms.
• Pre-Interview Assessment Form- https://forms.gle/a7kuo6Vik8g91s2h7
• Pre-Employment Medical Questionnaire - https://docs.google.com/forms/d/e/1FAIpQLSdRBn88w8TudXx9VeHkxJVacjKrDqD0k1IhEXmwgZD1qIKng/viewform

Updated Character & Background Reference - https://forms.gle/Rqix9W3KCwKqms1eA