Executive Assistant Marketing | Karachi | Onsite | PKR Salary

About Client

Hiring for a holistic placemaker, established by a group of international real estate experts.

Job Overview
We are looking for a sharp, organized, and highly proactive CMO's Assistant to support the Chief Marketing Officer in the daily execution, coordination, and management of marketing operations.
This role is ideal for someone who is detail-oriented, fast-moving, and comfortable working across multiple teams, campaigns, vendors, calendars, and deadlines. The CMO's Assistant will act as a key coordination point between the CMO, internal departments,
external partners, and leadership stakeholders, ensuring that priorities are tracked, communication is clear, and execution stays on schedule.
The right candidate must be able to think ahead, follow up relentlessly, manage confidential information, and bring structure to a fast-paced marketing environment.

Key Responsibilities:

1. Executive Support to the CMO

Manage the CMO's calendar, meetings, reminders, and daily priorities.
Prepare meeting agendas, notes, follow-ups, and action trackers.
Coordinate internal and external meetings with departments, vendors, agencies, partners, and leadership.
Ensure the CMO is briefed before key meetings with relevant documents, updates, and context.
Handle confidential information with professionalism and discretion.

2. Marketing Coordination

Support the CMO in tracking marketing campaigns, content plans, events, launches, and brand initiatives.
Coordinate with content, design, growth, sales, PR, and operations teams to collect updates and ensure deadlines are met.
Maintain campaign trackers, project timelines, task sheets, and approval flows.
Follow up with relevant team members to ensure pending actions are completed on
time.
Help organize campaign assets, documents, briefs, presentations, and reports.

3. Communication & Follow-Ups

Draft internal emails, updates, reminders, and meeting summaries on behalf of the CMO when required.
Communicate clearly with internal teams and external vendors.
Track action points from meetings and ensure responsible team members are aligned.
Escalate delays, blockers, or missing information to the CMO in a timely manner.

4. Vendor & Partner Coordination

Liaise with agencies, vendors, event organizers, media partners, hotels, designers, printers, and production teams.
Collect quotations, proposals, invoices, timelines, and deliverables from vendors.
Maintain organized records of vendor communication and approvals.
Coordinate logistics for marketing events, meetings, shoots, activations, and campaigns when required.

5. Documentation & Reporting

Maintain organized files, folders, trackers, and records for marketing operations.
Prepare basic reports, summaries, and progress updates for the CMO.
Assist in compiling campaign performance updates, event plans, budgets, and leadership presentations.
Ensure that all documents are properly formatted, updated, and easy to access.

6. Event & Campaign Support

Assist in coordinating marketing events, exhibitions, launches, press conferences, shoots, and internal campaigns.
Support with guest lists, itineraries, vendor coordination, venue communication, travel details, and event timelines.
Ensure all event-related tasks are documented and followed up with the relevant teams.
Help the CMO stay updated on event readiness, approvals, and pending
requirements.

Required Skills & Competencies

Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Ability to manage multiple tasks without losing attention to detail.
Strong follow-up discipline and ownership mindset.
Ability to work under pressure and handle urgent tasks calmly.
Professional, polished, and discreet in communication.
Comfortable coordinating with senior leadership, vendors, and cross-functional teams.
Strong command of Microsoft Office, Google Workspace, and project management tools.
Ability to prepare trackers, meeting notes, summaries, and basic reports.
Proactive attitude with the ability to anticipate needs before being asked.

Required Experience

2 to 3 years of experience in executive assistance, marketing coordination, project coordination, or administrative support.
Prior experience supporting a senior executive, marketing head, founder, or department head is preferred.
Experience in real estate, luxury, events, advertising, media, or marketing agencies will be an advantage.

Qualifications

Bachelor's degree in marketing, Business Administration, Communications, Management, or related field.
Strong English communication skills are required.

Ideal Candidate Profile

The ideal candidate is dependable, quick, structured, and resourceful. They should be able to take instructions clearly, follow through without constant supervision, and keep the CMO informed without creating noise.
This person should be comfortable working in a fast-paced environment where priorities can shift quickly. They must be able to manage pressure, protect time, organize chaos, and ensure that important tasks do not slip through the cracks.

Key Performance Indicators

Timely completion of assigned follow-ups and action items.
Accuracy and organization of trackers, documents, and meeting notes.
Responsiveness to the CMO and internal teams.
Quality of coordination with vendors, agencies, and departments.
Ability to reduce administrative load on the CMO.
Effectiveness in tracking deadlines, approvals, and pending tasks.
Professionalism in communication and handling sensitive information.

Position Title: CMO's Assistant
Department: Marketing
Reports To: Chief Marketing Officer
Location: Karachi
Employment Type: Full-time
Work days: Monday to Friday
Work Timings: 12:00 PM to 9:00 PM
Experience: 2-3 Years

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