IT Business Applications Specialist

Position: IT Business Applications Specialist
Location: Kyiv, Ukraine
Work format: Full-time / Employment Agreement

We have a great career opportunity for an IT Business Applications Specialist in a Ukrainian leading renewable energy company with active development strategy and projects in construction.

With the primary focus on providing dependable clean energy from sustainable renewable sources, our Partner's team operates from the offices in Kyiv, London and Odesa, and its expertise spans the management of solar and wind power plants, as well as development and construction of renewable energy projects, in addition to the robust commercial sales of renewable energy on the electricity market. Currently, the total Company's capacity of the solar and wind projects in its ownership and operation is 636 MW, and expanding its presence in the Ukrainian market. Committed to supporting a "green" rebuilding, our Partner actively develops over 200 MW of wind & storage projects and aims to expand to other renewable energy technologies. As strong advocates for a low-carbon and sustainable future, the company strives to make a lasting positive impact on the environment and communities.

To support the Company's active growth, we are looking for a specialist to drive the support and development of corporate business applications, focusing on the Document Management System (DMS) and Power BI reporting. In this role, you will act as a bridge between business users and technical teams, translating operational needs into clear requirements, and coordinating workflow implementations. You will coordinate system enhancements, manage system testing before deployment, ensure data accuracy within analytical reports, maintain user documentation, and provide training to ensure the effective use of internal IT solutions across the company.

Main Responsibilities:

Support and Development of the DMS System

• Provide user support for the corporate DMS system
• Analyze user requests, errors, incidents, and change requests
• Collect, clarify, and formalize business requirements for new DMS processes
• Participate in the design and implementation of new workflows, including document approvals, contracts, acts, powers of attorney, correspondence, SOPs, and other business processes
• Coordinate system enhancements with external consultants or developers
• Test new processes, functionality, and system changes before deployment to the production environment
• Control the correctness of roles, access rights, approval routes, and process settings
• Prepare user instructions and conduct basic user training

Development of Power BI Reporting

• Participate in the development of corporate reporting based on Power BI
• Collect requirements from business users for new reports and dashboards
• Describe report logic, key metrics, data sources, and calculation rules
• Cooperate with Finance, HR, Operations, and other business functions to understand reporting needs
• Coordinate work with Power BI developers or external vendors
• Test completed reports and verify the accuracy of data and calculation logic
• Support existing Power BI reports, including error analysis, change requests, and relevance control
• Participate in building a unified approach to corporate analytics and reporting structure
• Prepare report descriptions, user instructions, and short explanations for business users

Work with Business Users

• Communicate with business users to understand their needs, issues, and expectations
• Translate business requests into clear requirements for the IT team or external vendors
• Prioritize requests together with the IT manager and business process owners
• Conduct demonstrations, testing sessions, and collect feedback after the launch of new solutions
• Support users in the proper use of DMS, Power BI, and other business applications

Change and Task Management

• Manage tasks related to DMS processes in ticketing or project management systems such as Redmine, Jira, Service Desk, or similar tools
• Monitor task statuses, deadlines, and quality of delivery
• Document requirements, decisions, changes, and testing results
• Prepare short status updates on tasks and projects
• Participate in planning the roadmap for DMS and Power BI reporting development

Documentation and Quality Control

• Prepare and update documentation for DMS processes
• Prepare user guides, FAQs, and short instructions
• Maintain a catalogue of Power BI reports, including report name, owner, data sources, purpose, and refresh frequency
• Monitor the quality of implemented changes after go-live

Qualifications and professional experience:

Mandatory

• At least 2 years of experience in the role of Business Analyst, IT Business Applications Specialist, DMS Specialist, ERP/CRM Support Specialist, or a similar position
• Experience in supporting or developing business applications
• Understanding of the principles of business process design, workflows, and approval processes
• Experience in collecting and documenting business requirements
• Ability to communicate effectively with business users and technical specialists
• Experience in testing changes in business systems
• Basic understanding of reporting, KPIs, data sources, and calculation logic
• Strong Excel skills
• Understanding of Microsoft 365: Teams, SharePoint, Outlook
• Ukrainian language — fluent, English language — sufficient for reading documentation and basic business communication

Nice to have

• Experience with DMS / EDMS / ECM systems
• Experience in implementing workflows for document approvals, contracts, acts, requests, or internal procedures
• Experience with Power BI as a user, analyst, or report development coordinator
• Basic knowledge of Power Query, DAX, or SQL would be an advantage, but is not mandatory
• Experience with ERP systems: BAS, 1C, SAP, or others
• Experience working with external developers or consultants
• Experience in preparing technical specifications, user stories, or functional specifications

We offer:

• Competitive salary and official employment with all social protection requirements
• Opportunity for career growth in an innovative renewable energy company with international investments
• Cooperation in a friendly atmosphere with a great professional team that implements ambitious energy projects and helps the country become truly energy independent
• Participation in corporate trainings and English language courses
• Performance management system for all employees
• A good health insurance package that will be available after the probationary period (3 months)
• Phone package
• Workplace in a modern and innovative office in Kyiv with hybrid working schedule

If you are interested in learning more details about this position, please send your CV to office@hrenergy.org with the topic "IT Business Applications Specialist" and we will provide you with more detailed information about the opportunity.