Head of Administration

Our client, a leading name in academia, is looking for a Head of Admin for their head office in Lahore. The Head of Admin oversees the development and implementation of administrative policies, procedures, and systems in alignment with the business strategy. This role manages government and security relations, expenses, inventory, and policy formulation. Additionally, they coordinate interdepartmental activities, ensure security and surveillance measures, conduct training needs analysis, evaluate operational performance, and prepare reports for the Board of Directors. The Head of Admin also supervises staff, manages budgets, and performs other duties as required.

Responsibilities

Strategic Policy Development:

• Develop, implement, and manage Administrative and Legal policies, plans, targets, and service level agreements aligned with the overall business strategy.

Administrative System Implementation:

• Establish and execute a dedicated and foolproof administrative system for the Head office, Business areas, and all other departments.

Human Resource Management:

• Ensure the proper selection of Human Resources for their department while maintaining quality and cost-effectiveness.

Government and Security Liaison:

• Foster synergy with relevant government and security agencies to address any issues that may pose a threat to business continuity.

Expense Management:

• Manage expenses of the Administrative & Security functions through continuous cost rationalization efforts.

Inventory Management:

• Maintain an updated record of complete Inventory Management and Company property.

Policy Formulation:

• Formulate Administrative Policies, Job Descriptions, and Key Performance Indicators in line with the overall Company's business strategies.

Interdepartmental Coordination:

• Develop lateral relations and promote coordination within all departments to ensure smooth functioning.

Security and Surveillance Management:

• Develop, implement, and manage Security & Surveillance policies, plans, targets, and service level agreements aligned with the overall business strategy.

Training Needs Analysis:

• Execute Training Need Analysis for Fire Life Safety (FLS) awareness and training across the network.

Operational Excellence:

• Evaluate and enhance operational and financial performance to optimize organizational efficiency.

Reporting:

• Prepare regular reports for the Board of Directors to provide insights into administrative affairs.

Staff Development:

• Provide continuous training to housekeeping staff across all regions to improve their knowledge and expertise in maintaining hygiene and sanitation standards.

Departmental Oversight:

• Oversee the daily, weekly, monthly, quarterly, and annual activities of the admin department.

Team Management:

• Supervise the duties performed by GM, AGM, Managers, and teams including Admin, Legal & Security to ensure alignment with organizational objectives.

Budget Management:

• Develop and manage budgets for all administrative departments, review operating costs, and recommend cost-saving measures.

Additional Responsibilities:

• Perform other activities as required for the general welfare of the organization or as mandated by the Board of Directors.

Requirements:

• Masters degree in relevant field 
• Ability to communicate in written and spoken forms and collaborate effectively in English
• A positive, professional, and collaborative disposition
• A strong work ethic and drive, including a willingness to contribute to continual improvement of the organization
• Minimum 15 years of experience in a similar position ideally someone who has served at a Colonel level
• Solid understanding of budgeting and statistical data analysis
• Excellent communication and interpersonal skills
• Outstanding organizational and leadership skills