Head of Administration

Position Name: Head of Administration and Terminal Maintenance

Reporting to: Chief Executive Officer (CEO)

Job purpose: 

This position is responsible for providing strategic leadership and overseeing the Terminal Maintenance & Administration functions, ensuring operational excellence, compliance, and sustainability across all facilities. This role drives the integration of engineering practices with administrative operations, manages large-scale projects, and aligns departmental goals with organizational objectives. 

Key responsibilities:

• Strategic Oversight:
• Develop and execute long-term strategies for terminal maintenance, facility upgrades, and administrative operations.
• Lead sustainability initiatives (e.g., energy efficiency, green building certifications) to align with organizational goals.
• Facilities Management:
• Oversee maintenance of terminal buildings, HVAC systems, electrical LT supply, civil infrastructure, and yard operations.
• Ensure preventive and corrective maintenance programs are implemented effectively.
• Predictive Maintenance:
• Foster the adoption of predictive maintenance technologies (e.g., IoT sensors, AI-driven analytics) to enhance equipment reliability and reduce downtime.
• Collaborate with technology providers to implement advanced monitoring systems for critical assets.
• Project Management:
• Infrastructure upgrades, technology implementations, and green initiatives.
• Manage budgets, timelines, and resources for capital and operational projects.
• Contract & Compliance:
• Approve high-value contracts and service level agreements (SLAs) for maintenance, procurement, and vendor services.
• Ensure compliance with safety, environmental, and local regulatory standards.
• Procurement & Budgeting:
• Oversee annual budgets for maintenance and administrative functions, ensuring cost optimization.
• Collaborate with the Procurement Department for strategic sourcing and supplier negotiations.
• Stakeholder Engagement:
• Represent the department in executive meetings, presenting performance metrics, project updates, and strategic plans.
• Liaise with regulatory authorities, contractors, and technology providers to ensure alignment with industry standards.

Educational, Technical Qualifications and Experience required:

• Qualification: Masters/ Bachelors in Management.
• Engineering Qualification will be considered as an additional qualification.
• Minimum 15+ years in facilities/maintenance management, with 10+ years in senior leadership roles.
• Proven track record in managing large-scale terminal or industrial facilities.
• Expertise in Administration management, contract negotiations, and budget oversight.