Program Coordinator (Technical Administrative Coordinator)

Position Title: Program Coordinator (Technical Administrative Coordinator)
Department: Operations / Projects
Reports To: Program / Project Manager

Job Summary:

The Program Coordinator provides administrative and technical support to ensure the smooth execution of projects and programs. This role involves coordinating with external agencies (such as PEZA and other government bodies) to secure permits and approvals, following through on deliverables, and supporting the program team with documentation and logistical needs.

Key Responsibilities:

• Assist the program/project team in tracking progress of activities, deliverables, and milestones.
• Serve as a technical administrative support for day-to-day operations of the program.
• Handle external coordination with government agencies, especially PEZA, to secure necessary permits, licenses, and approvals.
• Monitor and follow through on pending requirements, submissions, and approvals from internal and external stakeholders.
• Prepare, consolidate, and maintain program documentation, reports, and records.
• Coordinate meetings, take minutes, and ensure timely dissemination of action items and updates.
• Provide logistical support for site visits, inspections, and audits related to program execution.
• Maintain organized filing and documentation system to support compliance and audits.
• Perform other administrative tasks as needed to support the team.

Qualifications:

• Bachelors degree in Business Administration, Engineering, or any related field.
• At least 23 years of experience in project coordination, technical administration, or similar roles.
• Familiarity with government permitting processes (PEZA experience is a plus).
• Strong organizational, follow-up, and multitasking skills.
• Excellent communication and stakeholder coordination skills.
• Proficient in MS Office and other productivity tools.