Lease Administrator

We are looking for an experienced Lease Administrator with a strong background in US commercial real estate lease administration to join our Facilities team. You will be responsible for managing, organizing, and maintaining lease and lease-related documents for a complex real estate portfolio, ensuring accuracy, compliance, and timely execution of all lease-related tasks.

What Youll Do

• Manage real estate leases in lease accounting software add new leases, update existing records, and generate reports as needed.
• Maintain accurate and updated internal real estate property reports and lease documentation.
• Track and monitor lease expiration dates and other critical timelines to ensure timely completion of requirements.
• Participate in weekly calls with the Facilities Director and US real estate broker partners to review active transactions.
• Review transactional lease documents (LOIs, amendments) to confirm business requirements and compliance with standard lease terms.
• Draft notices, lease amendments, and other necessary documents.
• Collect data and documentation for upcoming lease transactions.
• Support US-based stakeholders on lease terms, conditions, and compliance matters.

What Were Looking For

• Bachelors degree or equivalent work experience.
• 35 years of experience in US Commercial Real Estate Lease Administration (healthcare industry experience a plus).
• Strong understanding of US real estate lease language, terms, and compliance requirements.
• Excellent verbal and written communication skills.
• Strong relationship-building and stakeholder management abilities.
• Proven time management skills, with the ability to handle multiple priorities in a fast-paced environment.
• Proficiency in Microsoft 365 Suite (Outlook, Excel, Word) and familiarity with lease accounting software.
• Self-motivated, detail-oriented, and able to work independently with minimal supervision.