Lease Administrator (Commercial Real Estate)

Qualifications:

• Bachelors degree or equivalent work experience.

• 3-5 years of experience in commercial real estate lease administration, preferably with background working in a US-based company.

• Strong understanding of commercial real estate lease language and terminology.

• Excellent oral and written communication skills.

• Proven ability to build and maintain professional relationships across departments and stakeholders.

• Ability to adapt quickly and confidently in a fast-paced environment.

• Proficient in Microsoft 365 applications including Outlook, Excel, and Word; experience with lease accounting software preferred.

Key Responsibilities:

• Manage real estate leases using lease accounting software, including inputting new leases, updating existing lease information, and generating reports as required/requested.

• Maintain and regularly update internal real estate property reports and lease documentation in alignment with ongoing transactions.

• Track lease expiration dates and other critical deadlines outlined in lease documents to ensure timely completion of related tasks and compliance with lease terms.

• Participate in weekly update meetings with the Director of Facilities Management and the companys contracted real estate broker partner to review current transactions.

• Review transactional lease documents (e.g., LOIs) to confirm alignment with business requirements and ensure standard lease language provisions are included.

• Draft various lease-related documents such as notices, lease amendments, and other required communications.

• Collect and compile information and data to support upcoming transactions or lease-related decisions.

• Provide timely and accurate support to U.S.-based stakeholders regarding lease terms, conditions, and obligations.