Executive Secretary to the CEO

A dynamic and fast-paced organization is seeking a highly capable Executive Secretary to provide senior-level administrative support to its President/CEO. This role is suited for someone with extensive experience supporting top executives, exceptional organizational skills, and the ability to handle high-pressure situations with professionalism and discretion. The position will play a vital role in ensuring seamless coordination of executive activities, locally and abroad.

Key Responsibilities

-Manage the Presidents calendar, meeting schedules, and official correspondence.

-Coordinate high-level international and domestic travel, including premium bookings for hotels, restaurants, and ground transportation.

-Handle urgent schedule changes and travel rebookings with efficiency and grace.

-Prepare reports, presentations, and briefings; ensure accuracy and attention to detail.

-Represent the President when needed in professional or logistical capacities.

-Assist with organizing events, selecting menus, and liaising with hospitality providers.

-Execute personal errands and confidential tasks with full trust and accountability.

-Act as a liaison between the Presidents office and internal or external stakeholders.

-Maintain the highest level of confidentiality, professionalism, and discretion.

Qualifications

-Bachelors degree in Business Administration, Communication, or a related field.

-At least 8 to 10 years of experience supporting senior executives in a corporate or multinational environment.

-Exceptional verbal and written communication skills in English.

-Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).

-Experience in managing executive travel and luxury service coordination.

-Excellent presentation and organizational skills.

-Willingness to handle both professional and personal requests.

-Trustworthy, grounded, and not inclined toward self-importance.

Preferred Profile

• Based in or willing to travel to Makati, Taguig, or Pasay

• Presentable with a professional and pleasant demeanor

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• Able to work independently while anticipating the needs of the President