Lease Administrator

The Lease Administrator is responsible for managing, organizing, and maintaining lease and lease-related documents and correspondence for a complex portfolio of leased real estate properties for a US-based health care company.

Key Responsibilities

• Manage real estate leases in lease accounting software, including adding new leases, updating existing lease information, and generating reports as required.
• Update and maintain various internal real estate property reports and lease documentation as needed based on transactions.
• Monitor lease expiration dates and other time-sensitive information to ensure timely completion of tasks in accordance with lease requirements.
• Participate in weekly calls to review ongoing transactions with the Director of Facilities Management and contracted Real Estate Broker Partner.
• Review transactional lease documents (e.g., LOIs) to ensure business requirements are met and standard lease language elements are addressed.
• Draft necessary documents such as notices, lease amendments, and related correspondence.
• Gather and compile information for upcoming transactions as required.
• Provide support to US-based stakeholders regarding lease terms, conditions, and compliance matters.

Qualifications

• Bachelors degree or equivalent work experience.
• 3-5 years of commercial real estate lease administration experience preferred.
• Must be amenable for Night Shift
• Strong understanding of real estate lease language.
• Excellent oral and written communication skills.
• Proven ability to build and maintain relationships with various stakeholders.
• Skilled in coordinating groups with differing priorities and perspectives.
• Strong time management skills with the ability to prioritize and handle multiple tasks in a fast-paced environment.
• Self-motivated, enthusiastic, and capable of critical thinking and creative problem-solving.
• Ability to adapt quickly and confidently to shifting priorities.
• Proficient in Microsoft 365 applications (Outlook, Excel, Word, etc.); familiarity with lease accounting software is an advantage.