Executive Assistant (CEO/C-Level Support)

The Executive Assistant must anticipate needs, handle last-minute changes, and ensure nothing falls through the cracks. The Executive Assistant is expected to be able respond 24/7 on call if urgent matter is needed to be done.

Key Responsibilities

• Provide full executive support to the Executive Chairman in both work and personal capacities
• Maintain complex calendars and manage schedules with precision, including last-minute rerouting
• Book and manage travel, accommodation, and logistics
• Ensure all meetings, documents, and logistics are prepared in advance
• Handle ad hoc errands such as coffee preparation or ironing during critical moments
• Be on-call and responsive at all times
• Maintain confidentiality and act with a high degree of professionalism
• Coordinate with internal departments and external stakeholders
• Organize and follow through on executive tasks and priorities
• Prepare reports, presentations, and briefings when necessary

Qualifications

• Minimum 5 years experience as an Executive Assistant supporting CEO or Chairman level
• Must have worked in a corporate, C-Suite-level environment
• Highly proficient in time-sensitive scheduling, logistics, and executive coordination
• Strong attention to detail; ability to anticipate needs
• Excellent communication skills written and verbal
• Sophisticated and professional demeanor; dresses appropriately for executive settings
• Highly flexible, adaptable, and can handle pressure with grace
• Street-smart, practical, and service-oriented mindset