Junior Office Manager - Portugal (Hybrid)

Please note that presence at the office (Lisbon, Portugal) may be required when necessary, for tasks such as handling correspondence, managing equipment deliveries and shipments, organizing physical archives, and supporting general office needs. 


What you'll actually be doing:

You'll support the day-to-day office operations, working closely with the Office function to ensure everything runs smoothly and efficiently. This role is about being a reliable partner in maintaining structure, organization, and consistency across administrative and operational processes.

Rather than owning everything end-to-end, you'll collaborate, execute, and help improve how things are done, bringing attention to detail, proactivity, and a hands-on mindset.

Your day-to-day:

• Support office operations – helping ensure daily activities run efficiently
• Assist with IT equipment and company fleet management – tracking and coordination
• Support the employee administrative lifecycle – contracts, documentation, and records
• Help manage insurance processes – health insurance, liability, and work accidents
• Assist with occupational health processes
• Support visa and mobility processes when needed
• Work with external suppliers – help request budgets and follow up
• Maintain organized documentation and administrative processes
• Identify opportunities for improvement and support implementation of better workflows
• Handle multiple operational topics with good prioritization and attention to detail

What we're looking for in you:

Essential:

• Degree in Management, Human Resources, Psychology, Sociology, or a related field
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks simultaneously
• Good communication skills and ability to work with different stakeholders\
• English level B2 (you'll interact in an international environment)
• Experience in administrative, office support, or operations roles (plus)

More important than anything:

• You are proactive and hands-on – you don't wait to be told what to do
• You are organized and reliable – you help bring structure to daily operations
• You enjoy supporting others and working as part of a team
• You are solution-oriented and adaptable
• You are eager to learn and grow within an operational environment

What you can expect from us:

• A collaborative environment where you'll work closely with the Office function
• Learning opportunities and exposure to different operational areas
• The chance to grow into more responsibility over time
• A culture that values initiative and continuous improvement
• Competitive salary + benefits
• Remote flexibility – work from anywhere in Portugal

Selection Process:

• Phase 1 – Careers & Office Team Interview
• Phase 2 – Final Interview

Why this role?

Because if you enjoy being part of the engine that keeps things running, this role gives you the opportunity to contribute, learn, and grow within a structured and supportive environment.

You'll play an important role in making sure operations flow smoothly, while developing your skills along the way.