Admin & HR Associate (Food and Beverage)

Job Description

The Admin and Human Resources Associate will provide day-to-day support, compliance and accuracy and provides full administrative support to the HR department and the organization.

Main Responsibilities

• Coordinate with various areas to develop and maintain Standard Operating Procedures (SOPs) to be maintained and updated to align with company processes.

• Manage day-to-day HR administrative tasks to ensure compliance and accuracy of data entry into HR systems.

• Maintain accurate and up-to-date HR files, records, and documentation.

• Maintain the full cycle of corporate and field management staff performance reviews.

• Maintain system records and compile reports from HR systems or spreadsheets as requested.

• Manage and Coordinate all recruitment needs from posting vacancies, screening & shortlisting, conducting interviews and maintaining an UpToDate Candidates Database for current or potential vacancies.

• Assist with all leave of absence requests, medical, personal letters, bank and insurance documents and any other documents needed.

• Consistently maintain and comply with department processes and procedures supporting the hiring & employment functions.

• Perform administrative and clerical duties and projects as needed.

• May assist with payroll or benefit functions to include answering employee questions or completing wage verifications.

• Assist with payroll and ad hoc HR projects.

Skills, Competencies & Attributes

• Must be able to work under pressure in a fast-paced work environment.

• Proficient computer knowledge and experience in MS Office.

• Hands-on experience with Human Resources Information Systems (HRIS) – ZEN HRIS is a big PLUS.

• Strong customer service and organizational skills with ability to work independently and prioritize multiple tasks with competing deadlines.

• Friendly yet assertive personality who can deal with all types of people.

• Ability to maintain confidentially in all aspects of the job.

• Ability to embrace change and continuous learning.

Minimum Requirements

• Bachelor’s degree in Industrial Engineering, Human Resources Management, Business Administration or any related field.

• 2-4 years of experience working in Human Resources, Payroll and/or Compensation & Benefits.

• Food and Beverage industry experience is a PLUS.

• Experience in Recruitment is PREFERRED. 

• Ability to collaborate with operations leaders and employees to facilitate resolutions.

Communication

-        • Internal

o   Management, department heads and all employees.

 

-        • External

o   Social Security Department.

o   Ministry of Labor.

o   Legal Advisor

o   HRIS Vender.

o   Banks, ministries & any governmental institution related to HR & Admin functions.

o   Recruiters, Consulting & Training Companies.

o   Insurance Companies.

o   Rest of venders and service providers such as Uniform companies, ID Cards…etc.