Privacy Policy
Empower Personnel Privacy Policy
This privacy policy is for the website; [www.empowerpersonnel.com] and [www.empowerpersonnel.co.uk] property of Empower Personnel Limited, 10 Queen Street, Ipswich, IP1 1SS and governs the privacy of its users who choose to use this service. This policy explains how we use any personal data that we may collect from you or that of which you provide to us. In addition, this policy explains how we comply with the GDPR (General Data Protection Regulation), the DPA (Data Protection Act) and the PECR (Privacy and Electronic Communications Regulations).
This policy explains how areas of this website may affect your privacy and personal details, how we process, collect, manage and retain your details. Furthermore, this policy explains how we use cookies, software and third party applications and the download of any documents or files on this website.
Empower Personnel is a company incorporated in England and Wales with the registered company number of 11916823 and our registered office is:
10 Queen Street,
Ipswich,
Suffolk,
IP1 1SS.
Empower Personnel is VAT registered: 331 8942 93
Empower Personnel is registered with the Information Commissioner's Office.
Our registration number is: A8483349
By accessing this website you agree to the collection, use and monitoring of the information which you provide to us in line with this privacy policy.
GDPR Policy
What is the GDPR?
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals and businesses within the European Union.
Data Controller
Empower Personnel Limited takes precautions for the security of your personal data. This privacy policy's purpose is to explain how and why we collect your personal data, and what we use it for.
As per the General Data Protection Regulation (EU) 2016/679 (“GDPR"), the Data Controller is:
Empower Personnel Limited
VAT No. 331 8942 93
Empower Personnel Limited is committed to protecting and respecting your privacy. This notice sets out the basis on which any personal data we collect from you, or that you provide us, will be processed by us.
You have a right to;
Modify, correct or delete your personal information controlled by Empower Personnel Limited regarding your profile
Change or remove your content
Contact us regarding information on your profile.
Close your account- your information will generally be removed within 24 hours but may take up to 30 days. You will be informed accordingly.
For all inquiries regarding the security of your data, or to close your account, please contact us:
Email: data@empowerpersonnel.com
Our Commitment to the GDPR
Who we are
Empower Personnel Limited is a recruitment agency as defined in the Employment Agencies and Employment Business Regulations 2013. We collect personal data from the following types of people to allow us to undertake our business:
Prospective and placed candidates for permanent positions
Prospective and live client contacts
Supplier contacts to support our services
Employees and consultants
Currently, Empower Personnel Limited controls personal information and stores all personal information in the United Kingdom in both a cloud-based format and an offline format.
Candidates
In order to provide the most appropriate employment opportunities that are tailored to our candidates, we need to process and collect certain information. We only ask for details which will help us to find candidates the most suitable employers appropriate. This information includes:
Full name
Title
Location
Email address
Phone number
Educational details
Employment history
Immigration status
Curriculum Vitae
Email and telephone communications
Job interviews
Placements
You may also wish to share other relevant information for your job search.
Where appropriate, and in accordance with local laws and requirements, we may also collect information related to diversity or details of any criminal convictions.
Clients
If you are a client of Empower Personnel Limited, we will need to collect and use information about you, or individuals at your organisation, in the course of providing you with our recruitment services. This information can include:
Finding suitable candidates to fill your roles
Providing you with Recruitment Process Outsourcing (RPO) services
Notifying you of content published by Empower Personnel Limited which may be relevant to you
Email and telephone communications
Client organisation contact details
Communication
Empower Personnel Limited will communicate with you by using email and telephone. We may send you messages relating to the availability of career opportunities , security or other service-related issues.
Data Retention
If you have signed up for our recruitment services, Empower Personnel Limited will retain your information for up to 6 years, as required for accounting and placement purposes. Should you request for your account to be closed or our services to be revoked, Empower Personnel will delete and remove all of your personal data within a maximum period of 30 days and notify you accordingly.
How we process and use your data
Empower Personnel will only collect the relevant data to carry out our duties to either; a client, a candidate or to assist an enquiry. We will only collect your data if we believe that it will allow us to fulfil our business duties and obligations. We will always act with integrity and transparency when handling your data, ensuring that permission is granted to act on behalf of or with your data. If it is necessary to use your data for another reason, we will inform you and ask permission prior to carrying out any activity associated with this. We will ensure that your data is reviewed and updated as requested. Your data will be held on our cloud based ATS (applicant tracking software) and, as per our providers terms of privacy and data protection policy, will be held securely. In addition, we may hold other physical and technological measures to protect your data in line with GDPR and data protection regulations.
We will use or access information from your CV, provided by you to us. Alternatively, this information may be retrieved from a number of third party recruitment database websites, of which you would have granted these websites permission to make your CV available to recruitment companies. We will use your CV to assess your suitability and experience for vacancies which we can currently offer on behalf of our clients. We may also send your CV to our clients for assessment purposes.
We may collect further data from third parties to provide our service to you. This may include information which a client has requested including; criminal records checks, references and qualifications checks. All data is collected in good faith in order to deliver our recruitment process to you.
We use the above data to offer you the best service possible, including meeting our obligations of our contract between yourself and "us" Empower Personnel Limited. We use analytic software to monitor the traffic on our website in accordance with our cookie policy.
Third Parties
We work with a number of third party companies who may provide information about you or information on how you use our services. This includes (but is not limited to); website analytics software, virtual assistant software, social media websites and other software providers.
We may be obliged on request to pass your details or information on to trusted third party sources. Our third party sources, in most cases, hold a contract with us which determines that they must store your data by secure means. Third parties include; our clients of whom we on behalf of for recruitment purposes, third party software providers who form part of our recruitment process or website experience and any other third party that we may be required by law in connection with any legal proceedings, including law enforcement agencies or government departments.
We endeavour to only include safe external links to other websites, which would only be included to offer a complete experience. We advise taking precaution whilst clicking these links. We cannot verify the contents of third party websites, nor are we responsible for any of the content from these websites. Users are held responsible and liable for any damages caused by visiting any external links.
Emails and Marketing
You will receive emails for job alerts or direct emails from our consultants if you have signed up to our services, as we operate an email mailing list service. Users can choose to subscribe to this with their given permission during the sign up process.
We may send you marketing emails if you have opted in for this service during your sign up process. Subscriber information will be held in accordance to this policy. Subscribers can unsubscribe to this marketing by emailing us at admin@empowerpersonnel.com and verifying your details and confirming your reason for unsubscribing. These marketing emails should only contain relevant jobs or the latest jobs suitable for your skillset or experience, however we cannot guarantee this to be the case with every email. We may also send you other promotional material for job searching purposes or that of which may be appropriate to enhance your experience.
Download Files
Whilst we have taken care to ensure that only appropriate files are available for download from this website, we cannot guarantee the authenticity of all documents. We accept no responsibility for third party downloads and downloads provided by third party external websites. We advise using third party anti-virus software to ensure that the files are suitable for downloading.
Data Security
Empower Personnel handle data in accordance to GDPR and data protection regulations. That means, as soon as we receive your information, we use appropriate and proportionate security methods in order to store your data safely. Only employers of Empower Personnel are granted full access to this stored information. However, we cannot guarantee the transfer of data being completely secure through the internet, due to external factors out of our control.
Any attempt to transmit viruses during the use of our services breaches our terms of use and may result in legal action being taken against you. Equally, any attempt to defraud or impersonate our services may result in legal action being taken against you.
Website
We collect a limited amount of data from the users of our website which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website and website responsiveness. You can read more about this in our cookies policy.
Changes to the policy
We may make changes to our Privacy Policy from time to time. In order to comply with data protection laws, we will update our Privacy Policy accordingly. If you regularly use this website, we suggest that you continue to monitor this policy.
Modify, correct or delete your personal information controlled by Empower Personnel Limited regarding your profile
Change or remove your content
Contact us regarding information on your profile.
Close your account- your information will generally be removed within 24 hours but may take up to 30 days. You will be informed accordingly.
Prospective and placed candidates for permanent positions
Prospective and live client contacts
Supplier contacts to support our services
Employees and consultants
Full name
Title
Location
Email address
Phone number
Educational details
Employment history
Immigration status
Curriculum Vitae
Email and telephone communications
Job interviews
Placements
Finding suitable candidates to fill your roles
Providing you with Recruitment Process Outsourcing (RPO) services
Notifying you of content published by Empower Personnel Limited which may be relevant to you
Email and telephone communications
Client organisation contact details