Deputy Manager - General Admin

About the client

Our client is a prominent banking institution in Asia Pacific

Role Overview

We are seeking a proactive and experienced Office Administrator to oversee and manage our client's daily office operations, facilities and vendor relationships. This is a dynamic role that requires good organisational skills, an eye for efficiency and hands-on experience in office lease
management and renovation. 

The ideal candidate will also have experience managing contracts, negotiating with vendors and ensuring optimal workplace functionality.

Responsibilities

• Manage and maintain office space and facilities
• Oversee maintenance schedules, repairs, office moves and workspace maintenance
• Act as the point of contact for all building management issues and compliance with safety regulations
• Manage and oversee office leasing / renovations
• Maintain accurate records of service contracts, leases, insurance and other key agreements
• Track contract terms, renewal dates
• Lead contract negotiations with service providers and vendors
• Conduct vendor assessments and recommend new suppliers based on performance, cost and service level
• Ensure timely and cost-effective procurement and vendor services
• Perform other ad hoc job duties as assigned

Requirements

• Degree Holder in Business Administration, Office Management, Facilities Management, or any related field with minimum 8 -10 years of relevant working experience in office administration, office/facilities management.
• Strong understanding of contract management, vendor negotiations and procurement
• Ability to manage multiple tasks
• Experience working with external service providers, building management
• Proficient in Microsoft Office Applications
• Excellent interpersonal and communication skills
• Ability to work independently with minimal supervision
• Attention to detail and problem solving skills