Bookkeeper & Administrator (Johannesburg)

Our client, based in the East Rand of Gauteng, is seeking to recruit a Bookkeeper and Administrator for their company.

The Office Bookkeeper & Administrator is responsible for ensuring the accuracy of financial records, maintaining compliance, and providing reliable bookkeeping support. This role also oversees core administrative functions such as supplier payments, purchase order and invoice matching, and financial reporting. The position is central to maintaining business control and efficiency.

Duties and Responsibilities:

Bookkeeping & Financial Accuracy

Daily cashbook capturing and reconciliation.

Match purchase orders, invoices, and delivery notes, and flag variances.

Reconcile supplier statements on a monthly basis and prepare payments for approval.

Customer account reconciliations and weekly age analysis review.

Weekly bank reconciliations and petty cash management.

Maintain orderly filing / scanning of all financial records for audit readiness.

Support the preparation of monthly management reports (orders, payments outstanding and variances).

Administration & Operations Support

Process customer orders and quotations in the system.

Liaise with suppliers and internal teams to ensure accurate and timely purchasing.

Monitor and track inventory movements and coordinate with warehouse on stock counts.

Maintain updated inventory / job card records in the system.

Handle credit requests and customer complaints from an admin / finance perspective.

Upload and manage stock / order data for various external supplying vendors

Key Performance Areas (KPAs)

Financial Accuracy: Error-free reconciliations, accurate PO / invoice matching.

Timeliness: Reports and reconciliations completed by agreed deadlines.

Compliance: Documentation always up to date.

Supplier & Customer Accounts: Statements, payments, and follow-ups maintained without backlogs.

Stock & Orders: Job cards and stock counts reconciled to system entries weekly

Qualification and Requirements:

• Matric (minimum); Bookkeeping/Accounting qualification preferred.
• 35 years bookkeeping/office admin experience.
• Strong MS Office skills (Excel essential); Pastel or similar accounting software experience.
• Accuracy, attention to detail, and ability to work independently under pressure.

Working hours:

• Monday to Friday, 08h00 - 17h00 with possible occasional hours on a Saturday

Start Date:

ASAP

Only candidates who meet all the minimum requirements stipulated in the advert, will be considered. If you do not hear from us within two weeks of your application, please consider your application as unsuccessful.