Personal Assistant (Medical Group Practice) - Boland, Cape Town

Personal Assistant (Medical Group Practice) Boland, Cape Town

Our client, a private medical group practice based in the Boland region of Cape Town, is seeking to appoint an experienced personal assistant.

The ideal candidate must be organized, efficient, and capable of managing multiple tasks simultaneously.

Duties & Responsibilities:

• Provide administrative support to the management team, including managing calendars, scheduling meetings, and handling correspondence.
• Coordinate travel arrangements and accommodations for executives as needed.
• Prepare and organize documents, reports, presentations, and other materials for meetings and presentations.
• Assist with project management tasks, such as tracking deadlines, coordinating team efforts, and monitoring progress.
• Maintain confidential files and records, ensuring accuracy and compliance with privacy regulations.
• Assist with marketing and promotional activities, including social media management, content creation, and event coordination.
• Collaborate with the marketing team to develop marketing materials, including brochures, flyers, and advertisements.
• Monitor and respond to inquiries and comments on social media platforms and other marketing channels.
• Conduct market research and analysis to identify opportunities for promoting practice services and reaching target audiences.
• Assist with tracking marketing metrics and analysing campaign performance to inform future marketing strategies.
• Provide general administrative support to the marketing department, such as data entry, file management, and inventory tracking.

Qualifications & Requirements:

• Matric
• A Secretarial Diploma or equivalent will be advantageous
• A minimum of 3-5 years' experience as an executive personal assistant
• Experience within the medical industry will be advantageous
• Computer literate (proficient in MS Office Suite)
• Afrikaans & English (verbal & written)
• Driver's license and own reliable transport

Skills & Attributes:

• Strong interpersonal skills
• Professional communication skills (Afrikaans & English / verbal & written)
• Attention to detail
• Focused
• Exceptional organisational & time management skills
• Ability to multitask and prioritise
• Reliable & dependable
• Professional & discreet
• Build professional relationships with doctors and nurses to promote patient-doctor interaction

Hours:

• Monday to Friday from 08h00 - 17h00
• Hours are likely to change in future to accommodate the business requirements

Start Date:

TBC (+/- mid November 2025)

Only candidates who meet all the minimum requirements stipulated in the advert, will be considered. If you do not hear from us within two weeks of your application, please consider your application as unsuccessful.