Administrative Supervisor - Vendor Management

PURPOSE OF THE JOB: To provide clerical and administrative support to achieve a high level of productivity within the domain of the Social Performance Department.

MINIMUM QUALIFICATIONS AND REQUIREMENTS:

• Grade 12 (NQF level 4) certificate
• Administrative Certificate or NQF 5 equivalent
• MS Office (Outlook, Word. Excel, PowerPoint)
• 1-3 years work experience in a mining (Supply Chain) environment
• SAP Modules

COMPETENCIES:

• Good communication skills (Fluent in English)
• Report writing & minute taking skills
• Analytical skills
• Ability to work independently with minimal supervision

KEY PERFORMANCE AREAS:

• Provide administrative and clerical support to the Vendor Management department, including checking monthly Innoven invoices, raising purchase requisitions, and related tasks.
• Arrange Vendor Committee (VC) meetings, compile agendas, and record minutes.
• Facilitate the signing of Vendor Committee minutes by the VC Chairperson.
• Liaise daily with the ESD Department and contact Tier 1 prospective suppliers listed on the ESD database to submit Vendor Committee presentations where applicable.
• Receive, review, and quality-check Vendor Committee presentations, liaising with suppliers to correct inaccuracies where required.
• Contact trade references provided by suppliers and compile a summary of outcomes for Vendor Committee consideration.
• Receive vendor queries and redirect them to the appropriate Vendor Analyst or management.
• Assist with the re-vetting of Tier 1 vendors and liaise directly with RBED and vendors to expedite the process.
• Manage the ESD prospective supplier database, ensuring regular follow-ups based on recorded action items.
• Monitor, track progress, and report on vendors invited to present to the Vendor Committee
• Performs ad-hoc administrative filing as and when required
• Provide administrative and clerical support to the Vendor Management department, including checking monthly Innoven invoices, raising purchase requisitions, and related tasks.
• Arrange Vendor Committee (VC) meetings, compile agendas, and record minutes.
• Facilitate the signing of Vendor Committee minutes by the VC Chairperson.
• Liaise daily with the ESD Department and contact Tier 1 prospective suppliers listed on the ESD database to submit Vendor Committee presentations where applicable.
• Receive, review, and quality-check Vendor Committee presentations, liaising with suppliers to correct inaccuracies where required.
• Contact trade references provided by suppliers and compile a summary of outcomes for Vendor Committee consideration.
• Receive vendor queries and redirect them to the appropriate Vendor Analyst or management.
• Assist with the re-vetting of Tier 1 vendors and liaise directly with RBED and vendors to expedite the process.
• Manage the ESD prospective supplier database, ensuring regular follow-ups based on recorded action items.
• Monitor, track progress, and report on vendors invited to present to the Vendor Committee

IMPORTANT:

Short listed candidates may be subjected to a psychometric assessment. Preference will be given to candidates from the designated groups in line with the provisions of the Employment Equity Act, the Companys Recruitment Policy, and Employment Equity Plan.

Should you not hear from the human resources department within 30 days after the closing date of applications, please consider your application as unsuccessful.

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for verifications. The exercising of your rights provided for by POPIA. To acknowledge that Impala will keep the record of your personal information confidential.