Onboarding Coordinator

Job Summary:
The Onboarding Coordinator is responsible for managing the end-to-end onboarding process for new hires, ensuring a seamless, engaging, and compliant experience. This role acts as a key liaison between HR, hiring managers, and new employees, supporting their integration into the organization. The ideal candidate is organized, detail-oriented, and excels at creating positive first impressions.

Key Responsibilities:

• Coordinate the onboarding process for new hires, including scheduling orientation sessions, training, and introduction to teams.

• Prepare and manage onboarding documentation, employment contracts, and compliance forms.

• Ensure new employees have access to necessary systems, tools, and resources for a smooth start.

• Collaborate with hiring managers to design and implement role-specific onboarding plans.

• Monitor and track onboarding progress, ensuring timely completion of all tasks.

• Act as the first point of contact for new hires, addressing questions and providing guidance.

• Support HR in maintaining accurate employee records and onboarding data.

• Assist in continuous improvement initiatives to enhance the onboarding experience.

• Provide feedback and reports to HR leadership on onboarding effectiveness and employee engagement.

• Maintain confidentiality and compliance with company policies and employment regulations.

Qualifications & Skills:

• Bachelors degree in Human Resources, Business Administration, or related field preferred.

• Proven experience in HR, onboarding, or employee experience roles.

• Strong organizational and project management skills.

• Excellent verbal and written communication skills.

• Proficient in HRIS systems and Microsoft Office Suite.

• Detail-oriented, proactive, and customer-service focused.

• Ability to work collaboratively with multiple stakeholders and manage priorities effectively.

Competencies:

• Strong interpersonal skills and ability to build rapport with new employees.

• Analytical mindset to track metrics and improve onboarding processes.

• Professional, approachable, and adaptable in a dynamic environment.

Career Progression:

• Successful performance may lead to roles such as HR Coordinator, HR Specialist, People Operations Specialist, or HR Manager.