Office Assistant

Job Summary:
The Office Assistant provides essential administrative and clerical support to ensure the smooth functioning of daily office operations. This role involves handling correspondence, maintaining records, assisting staff, and performing various office tasks to support the efficiency and productivity of the organization. The ideal candidate is organized, proactive, and has strong communication skills.

Key Responsibilities:

• Assist with general administrative tasks, including filing, data entry, and document management.

• Handle incoming calls, emails, and other communications professionally and promptly.

• Support staff in scheduling meetings, appointments, and travel arrangements.

• Maintain office supplies and equipment, ensuring availability and proper functioning.

• Greet and assist visitors, clients, and vendors in a professional manner.

• Prepare reports, presentations, and correspondence as needed.

• Assist in organizing office events, meetings, and team activities.

• Maintain accurate records and databases for administrative purposes.

• Provide general support to colleagues and management as required.

Qualifications & Skills:

• High school diploma or equivalent; a Bachelors degree in Business Administration or related field is a plus.

• Prior experience in office administration or a similar role is preferred but not mandatory.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Ability to work independently as well as part of a team.

• Attention to detail, reliability, and a proactive attitude.

Competencies:

• Customer-service oriented and professional demeanor.

• Adaptable and able to handle multiple tasks simultaneously.

• Problem-solving and initiative-taking capabilities.

Career Progression:

• Successful performance may lead to roles such as Office Administrator, Executive Assistant, or Administrative Coordinator.