Administrative Assistant Purchasing

We are seeking a highly organized and detail-oriented Administrative Assistant Purchasing to support our procurement and supply chain operations. This role provides administrative and clerical support to the purchasing team, helping to ensure accurate order processing, supplier communication, and efficient document management.

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Key Responsibilities:

• Assist with creating and processing purchase orders, requisitions, and invoices.

• Communicate with vendors and internal departments to track order status and resolve issues.

• Maintain purchasing records, vendor files, and databases with accuracy and confidentiality.

• Schedule meetings, prepare reports, and support purchasing projects as needed.

• Monitor inventory levels and notify purchasing staff of supply needs.

• Help coordinate vendor onboarding, including paperwork and compliance documentation.

• Follow up on deliveries, order discrepancies, and returns.

• Perform data entry and ensure procurement records are up-to-date in the ERP or inventory system.

• Provide general administrative support to the procurement team, including phone and email correspondence.

Qualifications:

Education:

• High school diploma or equivalent (required).

• Associate degree or coursework in Business Administration, Supply Chain, or a related field (preferred).

Experience:

• 13 years of experience in administrative support, preferably in purchasing, supply chain, or logistics.

Skills:

• Proficient in Microsoft Office Suite (Excel, Word, Outlook).

• Experience with ERP systems (e.g., SAP, Oracle, NetSuite) is a plus.

• Strong organizational, multitasking, and time-management abilities.

• Excellent written and verbal communication skills.

• Attention to detail and a proactive approach to problem-solving.