Company Secretary

Key Responsibilities:

1. Corporate Governance and Compliance:

• Ensure the company complies with relevant legislation and regulations (e.g., Companies Act, Corporate Governance Codes).

• Monitor changes in relevant legislation and the regulatory environment.

• Develop and oversee the systems that ensure the company complies with all applicable codes and legal obligations.

2. Board Meetings and Documentation:

• Organize and prepare agendas, papers, and resolutions for board meetings, AGM, and other key meetings.

• Take accurate minutes and manage action points from meetings.

• Maintain statutory books, including registers of members, directors, and secretaries.

• Ensure decisions made by the board are communicated to the relevant stakeholders.

3. Statutory Compliance and Reporting:

• File annual returns, financial statements, and other documents with regulatory authorities (e.g., Companies House, Registrar of Companies).

• Handle correspondence, collate information, and write reports, ensuring decisions made are communicated to the relevant stakeholders.

4. Risk Management:

• Oversee policies, making sure they are regularly reviewed and updated.

• Identify areas of risk and ensure mitigation strategies are in place.

5. Legal and Contractual Affairs:

• Draft, review, and manage key corporate legal documents and contracts.

• Act as a liaison for legal affairs and external legal counsel.

6. Stakeholder Communication:

• Manage communication between the board and shareholders.

• Ensure transparency and timely information dissemination to all stakeholders.

Qualifications:

• Bachelors degree in Law, Business Administration, or related field (Master's degree is a plus).

• Qualified Company Secretary (ACS/FCS or equivalent).

• Minimum of [X] years of experience in corporate governance and company law.

Skills and Competencies:

• In-depth understanding of regulatory frameworks and corporate governance.

• Excellent organizational, communication, and interpersonal skills.

• Strong attention to detail and ability to manage multiple tasks.

• High level of integrity and professionalism.

• Proficiency in legal documentation and corporate law compliance.

• Familiarity with corporate secretarial software is an advantage.