Executive Assistant to CEO - Remote

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support our CEO. The ideal candidate is a self-starter who thrives in a dynamic environment, anticipates needs, and handles confidential information with discretion. This role is critical to maximizing the CEOs efficiency and effectiveness.

Key Responsibilities

• Calendar & Schedule Management: Coordinate and manage the CEOs schedule, including meetings, appointments, and travel.

• Communication: Draft, proofread, and manage internal and external communications on behalf of the CEO.

• Meeting Preparation: Prepare agendas, briefing documents, and take detailed meeting notes with action items.

• Project Management: Assist in managing and tracking key projects, ensuring deadlines and deliverables are met.

• Travel Coordination: Plan and book domestic/international travel, including flights, accommodations, and itineraries.

• Inbox & Task Management: Monitor and prioritize emails and other communications; flag urgent items.

• Stakeholder Liaison: Serve as a key point of contact for internal and external stakeholders.

• Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and confidentiality.

Qualifications

• 3+ years of experience as an Executive Assistant, ideally supporting C-level executives in a remote environment.

• Exceptional organizational and time-management skills.

• Excellent written and verbal communication skills.

• Proficiency in Google Workspace, Slack, Zoom, and project management tools (e.g., Asana, Notion, Trello).

• Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism.

• Comfortable working across time zones and managing flexible hours when necessary.

Preferred Qualifications

• Experience in a fast-paced startup or high-growth environment.

• Familiarity with basic business operations, finance, or investor communications.

• Previous experience supporting a remote executive.